https://JOBS.TPGNYC.COM/ en-us Seeking a detail-oriented and experienced Patent Docketing Specialist to join a dynamic legal support team within a leading intellectual property law practice. This role offers the opportunity to manage critical docketing functions, ensure compliance with procedural standards, and support patent prosecution workflows for a diverse portfolio of domestic and foreign patent filings.

Role Overview

The Patent Docketing Specialist will be responsible for overseeing the accurate and timely entry of patent-related correspondence, filings, and deadlines into a comprehensive docketing system. The position requires a proactive approach to risk management, detailed review of incoming and outgoing documents, and collaboration with attorneys and staff to maintain consistent docketing practices that support efficient patent prosecution and compliance.

Key Responsibilities

• Docket incoming U.S. Patent and Trademark Office (USPTO) filings, foreign filings, and related correspondence into the docketing database, ensuring accuracy and completeness.
• Write clear, detailed notes within the docketing system to document activities, deadlines, and communication history.
• Analyze and resolve discrepancies or inconsistencies in docketed dates, response deadlines, and filing statuses; investigate ambiguous or missing information.
• Manage all docketing-related correspondence, including letters, faxes, and emails, ensuring proper record-keeping and data entry.
• Generate and distribute regular docket reports; monitor updates and follow through on corrections or changes as needed.
• Review outgoing patent filings, de-docket related deadlines, and update records to reflect subsequent actions.
• Collaborate with foreign filing specialists, attorneys, and staff to coordinate foreign patent prosecutions, respond to client inquiries, and update docketing systems accordingly.
• Conduct periodic docket audits, assist in process improvement initiatives, and participate in procedural reviews and updates.
• Support special projects requiring docket expertise, perform detailed research on docketing issues, and recommend operational improvements to mitigate future risks.
• Prioritize high-pressure deadlines while maintaining meticulous attention to detail, often working under tight time constraints.

Core Qualifications & Requirements

• Minimum of three to five years of patent docketing experience in a law firm or corporate IP department.
• Excellent organizational, time management, and prioritization skills.
• Proven ability to handle complex, detailed work accurately under pressure and meet critical deadlines.
• Strong proofreading and work quality assurance skills.
• Analytical mindset with advanced information-gathering capabilities.
• Effective communication skills for clear reporting and team collaboration.
• Proactive, solutions-focused attitude.
• Proficiency in Microsoft Office suite, particularly Word.
• Flexibility to work overtime and adapt to changing work schedules.

Nice-to-Have Qualifications

• Experience with docketing software platforms (e.g., PATDocket, Foundation IP, CPA Global), or similar IP docketing tools.
• Familiarity with patent prosecution procedures, U.S. and international patent law, and foreign filing processes.
• Understanding of patent lifecycle, deadlines, and legal terminology used in IP prosecution.

Core Technical Skills

• Patent docketing databases and systems (e.g., PATDocket, FoundationIP, CPA Global)
• U.S. Patent and Trademark Office (USPTO) procedures
• Foreign patent office workflows
• Patent prosecution standards and deadlines
• Document review and management
• Data accuracy and integrity in legal records
• MS Word and advanced proofreading techniques

Career Impact

This role provides vital support to the patent prosecution team, ensuring compliance, reducing operational risks, and contributing to the successful management of global patent portfolios within a highly reputable IP law firm.

Compensation and Benefits

Competitive salary ranges based on location and experience:

• New York, San Francisco, Palo Alto: $70,000 – $99,000
• Los Angeles, San Diego, Boston, Washington, D.C.: $67,000 – $93,000
• Denver, Austin: $63,000 – $87,000
  
  Additionally, offers include bonus potential, comprehensive health benefits, PTO, paid holidays, professional development programs, wellness initiatives, and a supportive team environment.

Apply Today!

Join a forward-thinking legal environment committed to innovation and professional growth—submit your application to become a key contributor to our patent prosecution team.

The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.
]]> Tue, 05 May 2026 00:00:00 EDT 1 Join a dynamic organization within the professional services industry, dedicated to delivering accurate and compliant payroll operations while supporting organizational growth and employee satisfaction.

Role Overview
A highly skilled Senior Payroll Specialist responsible for managing end-to-end payroll functions across multiple jurisdictions. This role ensures precise payroll processing, maintains compliance with payroll regulations, and supports continuous process improvements to enhance efficiency and service quality.

Key Responsibilities

• Verify the accuracy and reasonability of payroll data from multiple systems, including Workday, Workforce Management, and a 3E payroll platform; update payroll database for non-interface changes
• Ensure completion, maintenance, and accurate reflection of tax forms (e.g., W-4, questionnaires) within payroll systems
• Calculate and apply appropriate wage reporting and tax withholding consistent with employee status, location, and pay structure, including multi-state and remote work scenarios
• Process regular and off-cycle payroll runs with high attention to detail, including auditing, reporting, and timely tax filing
• Administer garnishments from setup through disbursement, including calculations, employee communications, and compliance
• Track and calculate leave of absence payments, applying complex policies to ensure accurate compensation
• Process non-cash benefits, overtime, expense reimbursements, and deductions, adhering to internal policies and applicable tax regulations
• Research, reconcile, and ensure compliance with payroll tax obligations, including multi-jurisdictional reporting and expatriate taxation considerations
• Provide confidential and timely support to employees and stakeholders regarding payroll, taxation, and leave matters, maintaining comprehensive documentation
• Maintain knowledge of applicable payroll laws, wage and hour regulations, and privacy compliance (GDPR, local data protection laws)

Core Qualifications & Requirements

• Bachelor's degree in Accounting, Finance, Business, or related field, or equivalent professional experience
• 6+ years of multi-state and international payroll experience, supporting high-volume processing
• Deep understanding of federal, state, and local payroll regulations, wage and hour laws, and compliance standards
• Proven expertise in multi-state, remote work, and expatriate payroll taxation and reporting
• Professional certification such as APA Certified Payroll Professional (CPP) preferred
• Experience working with integrated payroll and HR systems including Workday, Dayforce, Workforce Software, and Ascentis Payroll
• Knowledge of data privacy regulations such as GDPR, California Consumer Privacy Act (CCPA), and similar laws
• Excellent analytical, communication, and problem-solving skills with strong attention to detail
• Highly organized, dependable, and able to manage multiple priorities in a fast-paced environment

Nice-to-Have Qualifications

• Experience supporting global payroll and multi-currency processing
• Knowledge of benefit administration, garnishments, and expense management workflows
• Advanced proficiency in spreadsheets, database management, and other technical tools

Core Technical Skills

• Payroll systems: Workday HCM, Dayforce, Workforce Software, Ascentis Payroll, 3E
• Payroll tax compliance: multi-state, multi-jurisdictional, expatriate taxation
• Data privacy regulations: GDPR, CCPA, local data protection laws
• Accounting and payroll reconciliation, benefit processing, garnishment administration
• Proficiency with spreadsheets (Excel), databases, and reporting tools

Career Impact
Existing payroll expertise and regulatory knowledge will directly influence the accuracy and compliance of payroll processes, contributing to seamless employee experiences and organizational reputation.

Apply Today!
Ready to contribute your payroll expertise to a forward-thinking organization? Submit your application now and become a key player in delivering exceptional payroll service.

The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.
]]> Wed, 29 Apr 2026 00:00:00 EDT 1 Job Title: Workplace Experience Agent

Company Overview
Our client, a leading global law firm, is renowned for advising top-tier businesses and institutions that drive the international economy. Committed to innovation and fostering a supportive culture, they empower professionals to build meaningful careers.

Role Overview
The Workplace Experience Agent plays a key role in delivering exceptional frontline support within their new Silicon Valley office. This onsite position ensures seamless operations, personalized service, and a welcoming environment, contributing directly to the firm’s standards of excellence.

Key Responsibilities

• Provide high-quality support to personnel and visitors, ensuring an exceptional onsite experience
• Manage and fulfill service requests via ServiceNow, conducting quality assurance checks
• Maintain and troubleshoot workstations and collaboration spaces, providing first-line technology support
• Prioritize, delegate, and manage daily client needs efficiently
• Act as a project manager for onsite initiatives and events, coordinating with internal teams
• Protect sensitive information in accordance with firm policies
• Support special projects and uphold service level agreements across the office

Requirements
Must-Have Qualifications

• High school diploma or equivalent
• Minimum of three years’ experience in customer service, hospitality, or workplace support
• Strong communication and problem-solving skills

Nice-to-Have Qualifications

• Experience in high-end hospitality, hotel, gym, or restaurant industries
• Knowledge of health and safety standards
• Proficiency with ServiceNow and MS Teams

Career Impact

• Opportunity to work at a prestigious international law firm in a dynamic, collaborative environment
• Engage with sophisticated technology and high-profile projects
• Join a dedicated team focused on delivering top-tier client and internal support
• Enhance your professional skills and grow your career within a global organization
• Receive comprehensive benefits, work-life balance, and career development resources

Compensation and Benefits

• Salary range: $70,000 – $80,000 annually (plus bonus)
• Healthcare, life, and disability insurance
• 401(k) with generous matching
• Paid holidays and PTO of 23 days in the first year
• Well-being programs, professional growth opportunities, employee discounts

]]> Thu, 09 Apr 2026 00:00:00 EDT 1 Position Overview

Join a dynamic financial operations team supporting legal professionals and their clients. This role centers on managing client financial interactions, with a focus on invoicing, digital billing platforms, and payment tracking.

Key Responsibilities

• Prepare and submit client invoices, including digital formats, ensuring precision and timeliness
• Oversee billing workflows, monitor deadlines, and provide status updates on outstanding accounts
• Review and interpret custom billing agreements with a critical eye for detail
• Serve as a point of contact for internal stakeholders, resolving process-related issues and supporting system enhancements
• Collaborate directly with designated legal professionals to manage account lifecycles—from initial setup through payment coordination and account reconciliation

 

Candidate Profile

• At least 2 years of experience in billing within a legal or consulting environment
• Familiarity with enterprise financial platforms (e.g., Elite 3E, eBillingHub)
• Exposure to international billing practices and currency variations is advantageous
• Strong analytical skills for interpreting financial data and billing trends
• Exceptional accuracy and ability to follow complex instructions
• Professional communication skills across all organizational levels

The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment. ]]> Mon, 22 Dec 2025 00:00:00 EST 0