Temp Legal Talent Acquisition Assistant
Job Description
Job Responsibilities
Law Student Hiring:
- Prepare and distribute interview materials.
- Organize and maintain candidate information and electronic recruitment files.
- Manage data entry in Applicant Tracking System.
- Send candidate communications including callback invitations and rejection notifications; update and maintain candidate tracking reports.
- Assist with confirming interview logistics (in-person and virtual) to ensure seamless virtual or in person candidate experience. This includes but is not limited to booking conference rooms, ordering food/beverages, coordinating technology needs, and adding interview details to the shared calendar.
- Assist with preparing interview materials, greeting candidates, and monitoring interview logistics.
- Assist with monitoring candidate evaluations, sending follow-up reminders and ensure complete candidate evaluation summaries.
- Assist with preparing offer decision meeting packets and maintaining candidate tracking reports.
- Make reservations and arrangements for supplemental recruitment receptions and other follow-up events.
- Assist with coordinating travel logistics for candidates.
Summer Associate Program:
- Prepare and maintain summer associate employment files.
- Schedule orientation sessions and ensure seamless day of execution; prepare orientation materials.
- Prepare evaluation materials for mid-summer/end of summer reviews; Monitor evaluation completion and send regular reminder emails.
- Book conference rooms and managing catering services for internal training and other programing.
- Assist with the planning and execution of social events, including tracking participation and attending events, as needed.
- Assist with day of logistics for virtual and in-person summer programing.
- Maintain calendar for summer associates, recruiting team and lawyers involved in the summer associate program.
- Process and track all summer associate related expenses.
Lateral Hiring:
- Enter and maintain candidate submissions and related information into the applicant tracking database.
- Organize and maintain lateral candidate files and associated data tracking.
- Assist with coordinating lateral interview schedules.
- Organize and maintain lateral candidate files.
- Solicit evaluations from attorney interviewers, send follow-up emails and ensure complete evaluation summaries.
- Prepare offer packets and update lateral candidate reports.
- Schedule orientation sessions, send calendar appointments to facilitators for new lateral hires, and prepare new hire orientation packets.
General Duties:
- Maintain paper and electronic records for the department.
- Process check requests, invoices, reimbursements and expense reports.
- Assist with preparation of statistical reports and presentations as directed.
- Coordinate logistics for department meetings.
- Create and maintain positive relationships with personnel in professional services departments including Human Resources, Accounting/Finance, Professional Development, Diversity & Inclusion, Operations, Technology, Research Services, and Legal Support.
- Other duties as assigned.
Knowledge, Skills and Abilities
- Ability to organize, prioritize and multitask in a dynamic and complex environment to meet deadlines and daily requirements.
- Ability to adapt to changing priorities and maintain a productive and committed work effort.
- Demonstrated ability to pay close attention to detail.
- Ability to represent the firm with honesty, integrity, and professionalism, consistently acting in an ethical manner.
- Strong interpersonal skills with the ability to build relationships among lawyers and staff.
- Demonstrated ability to work effectively both independently and with others in a cooperative, enthusiastic and friendly manner to accomplish position functions and participate in team efforts.
- The ability to exercise independent judgment and be a self-starter.
- Demonstrated advanced knowledge of MS suite to produce quality written communications such as memos, spreadsheets, slides, and standard work documents.
- Demonstrated ability to communicate clearly, both orally and in writing with attorneys, staff, vendors, and the public.
- Demonstrated ability to provide quality client service to both internal and external contacts, regarding non-legal matters of a routine nature. Requires patience, creativity and discretion.
- Ability to handle highly sensitive information with confidentiality and discretion.
- Ability to work overtime as necessary.
Education
The position requires a Bachelor’s Degree.
Meet Your Recruiter
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