Shared Support Coordinator
One Financial Center Boston, MA 02111 US
Job Description
- Administrative duties including, but not limited to: processing expense reports; receiving, placing, and screening telephone calls; scheduling meetings; coordinating travel arrangements and calendar management.
- Actively manage attorney/paralegal billable time by inputting into Firm’s system.
- Coordinate with Document Support and/or use related software to prepare, revise, and format a variety of legal documents, spreadsheets, presentations, and other materials. Proofread and identify any inconsistencies in all materials.
- Provide quality client service by communicating professionally to internal and external client inquiries.
- Establish and maintain paper and electronic files in compliance with current Firm policies.
- Prepare new client engagement letters and conflicts checks, requesting new client/matter numbers through client intake process, and tracking of same.
- Proactively participate in training opportunities to advance skill levels and efficiency in firm software.
- Work with other departments within the Firm to facilitate the highest possible level of service to clients, including Finance, Records, Office Services, and Document Support.
Qualifications:
- Bachelor’s degree required.
- 1+ years of administrative experience in a legal or professional services setting preferred.
- Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.