Senior Payroll Specialist
Job Description
Join a dynamic organization within the professional services industry, dedicated to delivering accurate and compliant payroll operations while supporting organizational growth and employee satisfaction.
Role Overview
A highly skilled Senior Payroll Specialist responsible for managing end-to-end payroll functions across multiple jurisdictions. This role ensures precise payroll processing, maintains compliance with payroll regulations, and supports continuous process improvements to enhance efficiency and service quality.
Key Responsibilities
- Verify the accuracy and reasonability of payroll data from multiple systems, including Workday, Workforce Management, and a 3E payroll platform; update payroll database for non-interface changes
- Ensure completion, maintenance, and accurate reflection of tax forms (e.g., W-4, questionnaires) within payroll systems
- Calculate and apply appropriate wage reporting and tax withholding consistent with employee status, location, and pay structure, including multi-state and remote work scenarios
- Process regular and off-cycle payroll runs with high attention to detail, including auditing, reporting, and timely tax filing
- Administer garnishments from setup through disbursement, including calculations, employee communications, and compliance
- Track and calculate leave of absence payments, applying complex policies to ensure accurate compensation
- Process non-cash benefits, overtime, expense reimbursements, and deductions, adhering to internal policies and applicable tax regulations
- Research, reconcile, and ensure compliance with payroll tax obligations, including multi-jurisdictional reporting and expatriate taxation considerations
- Provide confidential and timely support to employees and stakeholders regarding payroll, taxation, and leave matters, maintaining comprehensive documentation
- Maintain knowledge of applicable payroll laws, wage and hour regulations, and privacy compliance (GDPR, local data protection laws)
Core Qualifications & Requirements
- Bachelor's degree in Accounting, Finance, Business, or related field, or equivalent professional experience
- 6+ years of multi-state and international payroll experience, supporting high-volume processing
- Deep understanding of federal, state, and local payroll regulations, wage and hour laws, and compliance standards
- Proven expertise in multi-state, remote work, and expatriate payroll taxation and reporting
- Professional certification such as APA Certified Payroll Professional (CPP) preferred
- Experience working with integrated payroll and HR systems including Workday, Dayforce, Workforce Software, and Ascentis Payroll
- Knowledge of data privacy regulations such as GDPR, California Consumer Privacy Act (CCPA), and similar laws
- Excellent analytical, communication, and problem-solving skills with strong attention to detail
- Highly organized, dependable, and able to manage multiple priorities in a fast-paced environment
Nice-to-Have Qualifications
- Experience supporting global payroll and multi-currency processing
- Knowledge of benefit administration, garnishments, and expense management workflows
- Advanced proficiency in spreadsheets, database management, and other technical tools
Core Technical Skills
- Payroll systems: Workday HCM, Dayforce, Workforce Software, Ascentis Payroll, 3E
- Payroll tax compliance: multi-state, multi-jurisdictional, expatriate taxation
- Data privacy regulations: GDPR, CCPA, local data protection laws
- Accounting and payroll reconciliation, benefit processing, garnishment administration
- Proficiency with spreadsheets (Excel), databases, and reporting tools
Career Impact
Existing payroll expertise and regulatory knowledge will directly influence the accuracy and compliance of payroll processes, contributing to seamless employee experiences and organizational reputation.
Apply Today!
Ready to contribute your payroll expertise to a forward-thinking organization? Submit your application now and become a key player in delivering exceptional payroll service.
The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.
Meet Your Recruiter
Dan James
Managing Director
After graduating with an Associates Degree in Business Administration from Westchester Community College Dan wasn't sure exactly what he wanted to do. In February 2013 he decided to put his knack for connecting people with one another to work when he joined The Phoenix Group. When he's not in the office you can find him skiing, golfing, or spending time with his family.
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