Resource Specialist
One Financial Center Boston, MA 02111 US
Job Description
Responsibilities:
Collection Management
- Manages acquisitions, cataloging, serial controls, filing and other collection maintenance and other resource maintenance tasks for print collection in Boston and Toronto. Ensures accuracy of all systems and data.
- Catalogs all new editions and new acquisitions for Boston and Toronto within 72 hours of receipt. Oversees that continuations, supplements, replacements are being cataloged accurately.
- Participates in budget recommendations and monitors expenditures and budget in Boston and Toronto collections.
- Processes all new items with card, pocket and spine label and shelves on appropriate floor.
- Maintains department publisher and vendor records, including the publisher contacts in Outlook and Vendor Correspondence public folders in Desksite.
- Handles incoming mail and serials control, sorting and distributing the mail, creating records and entering data in library ILS, returning items, and running prediction reports and claiming items as needed.
- Ensures Routed Materials lists are accurate and current.
- Reviews, reconciles and prepares for approval and payment invoices for designated offices. Evaluates and suggests cost saving options.
- Maintains routing lists and prepares current awareness materials for distribution.
- Assists with the general maintenance of the collection as needed by reshelving, and participating in office searches and other efforts to maintain the collection.
- Assists with the defining, documenting and maintaining department procedures related to the ILS.
- Understands the report capability of the ILS and creates reports to improve department accuracy and productivity
- Assists with onboarding and offboarding by obtaining or reassigning necessary office copies.
- Assists with other onboarding/offboarding issues as needed.
- Oversees and assists the outsourced filing company, distributing the filing and providing the classification number and other identifying information.
- Quarterly, checks that office copy looseleaf services are accurately maintained and labeled appropriately with attorney name.
- Assists with the review, evaluation and recommendation of new and existing resources. Recommends format for access and makes suggestions for the best way to make resources available.
- Maintains current knowledge of Firm e-resources, particularly electronic offerings of titles in the print collection.
- Maintains current knowledge of Firm software solutions (Chrome, Elite, etc) and is department resource for training and reporting issues.
- Performs general maintenance of the collection by reshelving, visiting satellite offices weekly and participating in office searches and other efforts to maintain the collection.
- Responsible for reviewing data in all Research Services systems, across all formats (print/electronic) and all offices, to ensure data is current, accurate, and consistent with formatting rules.
- Maintains current knowledge of developments in Research Services ILS modules used on a regular basis. Participates on ILS listserves and stays current with improvements and changes to software.
- Actively participates in department meetings.
- Communicates clearly and courteously with patrons and staff.
- Participates in, or leads, special projects as assigned.
- Conducts business in compliance with the Firm copyright and licensing policy.
- Assume additional responsibilities as requested.
- Bachelor’s degree required. Master of Library Science from an ALA accredited school or equivalent degree recommended.
- 3+ year experience in a law firm or corporate library is strongly preferred.
- Knowledge of technical services functions, collection management and library technologies in a business setting including integrated library systems and other software used to manage library or acquisitions information preferred.
- Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel, SharePoint, and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.