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Assistant (Public Finance) - Boston

Boston, MA 02111

Job Type: Legal Admin/Secretary Job Number: 7594 Salary Range: $75,000 - $90,000

Job Description

Responsibilities:
 
  •  Prepare correspondence, memoranda, and other documents in an accurate and timely manner.
  • Manage and/or maintain calendar by scheduling appointments, coordinating meetings, conferences, and travel arrangements.
  • Actively manage attorney/paralegal billable time by inputting into Firm’s system and processing monthly billing (inputting draft edits and mailing of non-E-bill client invoices) by working closely with assigned billing specialist.
  • Keep current with expense reporting and process check requests.
  • Initiate conflict process, draft engagement letters and submit intake documentation for processing.
  • Provide quality client service by communicating professionally to internal and external client inquiries, answering phones, and greeting clients.
  • Coordinate all administrative details on attorney projects including workflow between clients, timekeepers, document support and night assistance.
  • Proactively participate in training opportunities to advance skill levels and efficiency in firm software.

Qualifications:
  • 3 years’ secretarial or administrative experience, preferably in a legal or professional services organization.
  • Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
 The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.

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Amanda Goulart
Senior Principal Recruiter

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