Payroll Manager
220 E 42nd St New York, NY 10017 US
Job Description
- Working with the Payroll Associate, process semi-monthly payroll in an accurate and timely manner
- Maintain accurate physical and digital records for all relevant data
- Maintain, collect, and process payroll-related information, including invoices for Payroll, Fringe Benefits, and Retirement Plans, ensuring accurate record-keeping
- Calculate employee deferral and company contributions towards the 403b retirement plan monthly; Prepare contribution reports and submit them to Voya Financial
- Journalize monthly insurance bills and payroll entries
- Prepare monthly employee cost reports and benefit allocations reports, with additional reporting for senior staff as needed
- Conduct withholding and bank accounts reconciliation regularly
- Oversee COBRA accounts and monitor monthly payments, ensuring compliance with regulations and timely processing of payments
- Administer pensions for retirees, maintaining tax documents, monitoring COLA (Cost-of-Living Adjustment) increases, and reconciling between the bank's check register and the master file
- Manage the Payroll Associate
- Manage and guarantee the semi-monthly disbursement of multi-state payroll accurately and on time
- Update employee records for benefits eligibility, insurance coverage, exemptions, changes in role/department, promotions, and retirement plan deductions
- Resolve any payroll discrepancies and ensure all payroll accounts are properly balanced
- Reconcile payroll liability to ensure compliance with applicable laws and regulations
- Work closely with the HR and benefits team to manage relevant management reports, including vacation accrual, tax deductions, benefit deductions, and other payroll-related data
- Stay updated on federal, state, and local payroll laws, regulations, and best practices to ensure compliance and accuracy
- Provide exceptional customer service to employees by promptly addressing their payroll-related inquiries and concerns
- Maintain privileged employee information and ensure compliance with data protection regulations
- Manage ad-hoc projects (e.g. Success Factors and ADP Integration)
- Familiarize yourself with JDC’s global mission and work
- Such other duties as may be assigned from time to time
- Bachelor's degree in Accounting, Finance, or a related field (or equivalent work experience)
- Experience as a Payroll Manager or in a similar role, managing multi-state payroll
- Experience opening new states for payroll
- Strong understanding of federal, state, and local payroll laws, regulations, and compliance requirements
- Proficient in using ADP Workforce Now’s payroll processing, reports, and GL interface functions
- Proficiency in Excel at an intermediate level or higher
- Exceptional attention to detail and accuracy in data entry and calculations
- Strong analytical and problem-solving skills to identify and resolve payroll discrepancies, improve processes, and evaluate data
- Excellent project management, organizational, and time management skills
- Ability to handle privileged information with integrity and discretion
- Effective communication skills and customer orientation, ability to work well with people at all levels of the organization
- Strong teamworking skills to work closely with HR, Finance, and other departments
- Big-picture thinking, ability to quickly learn and grasp new information
- Adaptability, able to quickly adjust to changes
- Ability to read words and numbers, operate a computer keyboard and other office equipment, and communicate in person or over the telephone
Meet Your Recruiter
Dan James
Managing Director
After graduating with an Associates Degree in Business Administration from Westchester Community College Dan wasn't sure exactly what he wanted to do. In February 2013 he decided to put his knack for connecting people with one another to work when he joined The Phoenix Group. When he's not in the office you can find him skiing, golfing, or spending time with his family.