Patent Prosecution Assistant

Boston, MA 02111

Job Type: Administrative Assistant Job Number: 6971 Salary Range: $70,000 - $80,000

Job Description

  • Knowledge of primary patent documents including Patent and Patent Prosecution histories; IPDAS, USPTO filings, and searching PTO websites (Domestic and Foreign).
  • Prepare IP Prosecution documents, including U.S. Patent prosecution filings.
  • Prepare correspondence, reports and other legal documents.
  • Assist with docket management systems.
  • Manage and/or maintain calendar by scheduling appointments, coordinating meetings, conferences and travel arrangements.
  • Actively manage attorney/paralegal billable time by inputting into Firm’s system and processing monthly billing (inputting draft edits and mailing of non-E-bill client invoices) by working closely with assigned billing specialist.
  • Keep current with expense reporting and process check requests.
  • Initiate conflict process, draft engagement letters and submit intake documentation for processing.
  • Provide quality client service by communicating professionally to internal and external client inquiries, answering phones and greeting clients. 
  • Coordinate all administrative details on attorney projects including workflow between clients, timekeepers, production and night assistance.
  • Bachelor’s degree or relevant work experience required.
  • 3+ years’ Patent Prosecution experience, preferably in legal or professional services organization.
  • Knowledge of USPTO rules and practices.

Meet Your Recruiter

Amanda Goulart
Professional Services Recruiter

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