Office Services Clerk
Job Description
Join a reputable professional services organization within the legal industry, offering an exciting opportunity to support daily office operations and enhance workplace efficiency. This role is ideal for organized, service-oriented individuals seeking to contribute to a dynamic legal team through administrative excellence and client-focused service.
Role Overview
The Office Services Clerk will manage essential administrative and clerical tasks, ensuring seamless office functionality, supporting mailroom and reception duties, maintaining office supplies and equipment, and fostering a welcoming environment for visitors and staff. This position supports the overall smooth operation of a busy legal office environment, emphasizing confidentiality, organization, and excellent service.
Key Responsibilities
- Receive, sort, and distribute all incoming mail, packages, and deliveries, ensuring timely and accurate handling
- Maintain and order office supplies, equipment, and stationery to support daily operations
- Greet and assist visitors and clients professionally, providing excellent customer service at the reception desk
- Support photocopying, scanning, and document preparation tasks, ensuring accuracy and confidentiality
- Manage conference room setups and assist with small event logistics as needed
- Operate and maintain office equipment such as fax machines, printers, and copiers
- Support administrative functions, including filing, data entry, and document organization in compliance with confidentiality standards
- Collaborate with team members to improve office workflows and logistics
- Assist with adhoc office projects and special assignments to ensure operational effectiveness
Core Qualifications & Requirements
- High school diploma or equivalent; additional education (Associate’s or Bachelor's degree in Office Administration, Business, or related field) preferred
- 1-2 years of relevant administrative or mailroom experience, ideally within legal, professional services, or corporate environments
- Proficiency in Microsoft Office Suite, especially Outlook, Word, and Excel
- Strong organizational and time-management skills with excellent attention to detail
- Ability to multitask efficiently and work effectively under pressure
- Excellent verbal and written communication skills
- Knowledge of general office operations and equipment (copiers, fax machines, scanners)
- Ability to handle sensitive and confidential information with discretion
- Flexibility to adapt to a dynamic work environment and assist with occasional event setups
Nice-to-Have Qualifications
- Experience within legal or professional service organizations
- Knowledge of document management and legal support systems
- Customer service experience in professional settings
- Familiarity with legal document workflows or office automation tools
Core Technical Skills
- Office management systems, document management software, legal support tools
- Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Office equipment operation (copiers, scanners, fax machines)
- Data entry and filing systems
- Confidential document handling and routing
Career Impact
This role offers a unique opportunity to develop foundational office management skills within a prestigious legal environment, supporting operations that directly impact client service and firm reputation.
Apply Today!
If you are organized, proactive, and eager to contribute to a thriving legal organization, submit your application now to join this professional team and advance your career in office administration.
The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.
Meet Your Recruiter
Joseph Ramos
Principal Recruiter
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