Office Manager

Washington, DC 07052

Job Type: Law Firm Job Number: 6708 Salary Range: $100,000-$120,000

Job Description

Our client, a prestigious law firm, is seeking an Office Manager to join their team!  

Essential Job Requirements:

Financial Management:
  • Identify, approve, and manage communications with vendors.
  • Assist in the preparation of the office operating expense budget and monitor monthly budget variance analysis and cost control.
  • Enter, reconcile and approve all local administrative expenses in Chrome River.
  • Ensure that all items are invoiced and paid on time.

Human Resources Management:
  • Oversee support staff including Legal Secretaries, Office Services and Receptionist.
  • Partner with Human Resources and the Recruiting team on local staff hiring and the new hire orientation/integration/I-9 process for attorneys and staff.
  • Manage the evaluation process for the BSG staff, providing input on promotion and compensation.
  • Resolve general support staff issues, conduct performance coaching, and implement disciplinary actions, as needed, in coordination with the Director of Human Resources.
  • Plan, assign, and direct work, appraising performance, and resolving issues.
  • Approve work hours, PTO, and overtime.

 Facilities Management:
  • Manage office-based contracts.
  • Working with the Office Managing Partner, assign office and desk space to new employees, including lawyers, paralegals, and BSG.
  • Manage office facilities and office supply inventory.
  • Arrange for repairs and maintenance of the office space such as painting, carpet cleaning, furniture repair, etc.
  • Coordinate in-house office moves and lateral attorney offices moves.
  • Work with building management on day-to-day facilities issues such as building security, cleaning and maintenance, HVAC, emergency preparedness and general tenant issues.
  • Oversee the operation and maintenance of office facilities such as safety programs, security systems, supplies, and equipment.

General Administration:
  • Responsible for the overall day-to-day administration of the office.
  • Assist with special projects and office events.
  • Act as a liaison with general and administration departments (e.g., Finance, IT, Human Resources, Records).
  • Work closely with the Office Managing Partner in planning and execution of office-related initiatives and events involving staff and attorneys.
  • Local level policies and procedures interpretation and implementation.
  • Ensure IT/AV support and maintenance.
Skills, Knowledge, and Abilities:
  • College degree, preferably in management;
  • 3+ years of administrative management experience in a large, multi-office law firm or professional service setting;
  • Highly professional with a strong customer service orientation, commitment to meeting deadlines, and ability to multitask in a fast-paced and dynamic environment;
  • Solid working knowledge of the Microsoft Office Suite.
  • Must have strong business understanding, leadership, organizational and analytical ability; and
  • Ability to work outside normal business hours to support 24x7 operations.   

Meet Your Recruiter

Téa Marder
Technical Recruiter

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