Litigation Practice Assistant

New York, NY 10020

Job Type: Legal Assistant Job Number: 7439 Salary Range: $80,000 - $100,000

Job Description


Our client is looking for an experienced litigation assistant to support their team in NYC!

ESSENTIAL FUNCTIONS AND JOB RESPONSIBILITIES
  • Create and edit complex documents from multiple sources, including correspondence, memos, spreadsheets, and presentations. Proofread and redline work for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and timeliness of final work product.
  • Review bills for accuracy and prepare transmittal letters to clients.
  • Establish, update and maintain client and internal files, including saving and organizing documents in the firm’s document management system. Retrieve information from files when needed.
  • Open and review incoming mail. Notify legal personnel of deadline-sensitive correspondence. Draft written responses when necessary or reply by phone or email as needed.
  • Reconcile and submit attorney expenses.
  • Proactively manage attorney calendars, schedule in-person and virtual meetings, and coordinate conferences, meetings, and appointments. Coordination may include restaurant research and booking, ordering of marketing resources, facilitating hospitality and technology needs, travel arrangements, etc.
  • Manage incoming and outgoing electronic communications (including telephone, email, and fax), take accurate messages, route appropriately and respond to all inquiries.
  • Maintain attorneys’ contacts, including adding contacts to the firm’s CRM system and appropriate mailing lists and working with attorneys to keep contact information updated.
  • Process client matter intake forms.
  • Make photocopies and scan documents as needed.
  • Perform additional administrative tasks as requested, including time entry, managing electronic signatures, maintaining credentials, basic internet research, and tracking and reporting CLE hours.
  • Manage and secure travel arrangements.
  • Cover reception desk if needed.
  • Retrieve documents from State, Civil and Federal Courts.
  Qualifications  
  • Advanced skills in Microsoft Office, including Word, Outlook, Excel, and PowerPoint. 
  • Typing skills of 60+ wpm.
  • Excellent communication, written and verbal skills, positive attitude, dependability, flexibility, good judgment, initiative and professionalism.
  • Strong client service skills. 
  • The ability to meet deadlines, handle a high volume of work timely and accurately and display strong
    organizational skills.
The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.

 

Meet Your Recruiter

Amanda Goulart
Senior Principal Recruiter

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