Litigation Legal Administrative Assistant
155 Seaport Blvd Boston, MA 02210 US
Job Description
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Act as a primary support to attorneys in managing litigation practices and client service.
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Develop strong knowledge of attorneys’ clients and legal practices.
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Proactively handle administrative duties (e.g., calendaring, conflict checks, communications).
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Oversee attorneys’ calendars and diaries for accurate timekeeping.
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Manage expense reimbursements and invoice submissions.
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Build strong relationships with firm staff and vendors to leverage internal resources.
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Draft, proofread, and edit legal documents, correspondence, and reports.
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Support trial, hearing, and deposition preparations.
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Organize and maintain legal files (e.g., filing, scanning, indexing).
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Coordinate meetings, court appearances, and appointments.
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Maintain updated case files and manage legal databases.
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Communicate with clients, courts, vendors, witnesses, and opposing counsel.
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Assist with billing processes.
Qualifications
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Bachelor’s degree preferred (not required).
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5–8 years of litigation legal administrative experience.
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Proficient in State and Federal ECF filings; familiar with PACER and CourtAlert.
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Knowledge of Westlaw and court/agency filing rules and procedures.
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Advanced skills in Microsoft Office (Word, Outlook, Excel, PowerPoint), iManage or equivalent systems.
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Strong understanding of PDF software (Kofax, Adobe).
Essential Skills
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Excellent internal and external customer service.
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Strong attention to detail and highly organized.
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Professional, proactive, adaptable, and dependable.
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Effective time management and multitasking abilities.
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Outstanding written and verbal communication skills.
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Calm and professional demeanor under pressure.
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Discretion with confidential client and firm information.
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Problem-solving mindset with the ability to anticipate needs.
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Strong interpersonal skills across all firm levels.
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Willingness to work occasional overtime as needed.
The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.
Meet Your Recruiter
Dan James
Managing Director
After graduating with an Associates Degree in Business Administration from Westchester Community College Dan wasn't sure exactly what he wanted to do. In February 2013 he decided to put his knack for connecting people with one another to work when he joined The Phoenix Group. When he's not in the office you can find him skiing, golfing, or spending time with his family.