Litigation Assistant

San Diego, CA 92102

Job Type: Litigation Job Number: 6884 Salary Range: $70,000 - $90,000

Job Description

The Assistant provides administrative support for members, associates, legal assistants and other designated firm personnel.  This role will work closely with assigned teams managing the day-to-day activities within the Litigation practice.

  • Prepare correspondence, memoranda and other documents in an accurate and timely manner.
  • Manage and/or maintain calendar by scheduling appointments, coordinating meetings, conferences and travel arrangements.
  • Actively manage attorney/paralegal billable time by inputting into Firm’s system and processing monthly billing (inputting draft edits and mailing of non-E-bill client invoices) by working closely with assigned billing specialist.
  • Keep current with expense reporting and process check requests.
  • Initiate conflict process, draft engagement letters and submit intake documentation for processing.
  • Provide quality client service by communicating professionally to internal and external client inquiries, answering phones and greeting clients.
  • Work collaboratively with assigned team and section mates.
  • Coordinate all administrative details on attorney projects including workflow between clients, timekeepers, production and night assistance.
  • Proactively participate in training opportunities to advance skill levels and efficiency in firm software.
  • Communicate with the Managing Clerk’s office on a regular basis, as required.
  • Maintain case calendars and accurately calendar attorneys' due dates, calendar court appearances and other case deadlines; arrange for court reporters and notify parties and witnesses of court dates; ensure court deadlines are met.
  • Assist attorneys with all state and federal electronic filings.
  • Assume additional responsibilities as requested.

  • College degree or relevant work experience required.
  • 3+ year’s secretarial or administrative experience, preferably in legal or professional services organization.
  • Knowledge of legal terminology, civil procedures and discovery is required.
  • Knowledge of CA Court system is required.
  • Knowledge of filing documents with courts and other agencies.
  • Possess excellent written and verbal communication skills.
  • Strong organizational and administrative skills.
  • Excellent attention to detail and ability to execute through to completion.
  • Creative problem solving skills, reasoning ability and logical thought process.
  • Ability to work under pressure, prioritize competing demands, meet various deadlines and respond quickly to changing priorities.
  • Demonstrated ability to professionally interact and collaborate with colleagues at all levels.

Meet Your Recruiter

Amanda Goulart
Professional Services Recruiter

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