The Phoenix Group
http://cdn.haleymarketing.com/templates/62733/logos/400x400.png
http://www.tpgnyc.com
http://www.tpgnyc.com
USD
70000
90000
YEAR
true
Amanda Goulart
Litigation Assistant
Job Description
The Assistant provides administrative support for members, associates, legal assistants and other designated firm personnel. This role will work closely with assigned teams managing the day-to-day activities within the Litigation practice.
Responsibilities:
Qualifications:
Responsibilities:
- Prepare correspondence, memoranda and other documents in an accurate and timely manner.
- Manage and/or maintain calendar by scheduling appointments, coordinating meetings, conferences and travel arrangements.
- Actively manage attorney/paralegal billable time by inputting into Firm’s system and processing monthly billing (inputting draft edits and mailing of non-E-bill client invoices) by working closely with assigned billing specialist.
- Keep current with expense reporting and process check requests.
- Initiate conflict process, draft engagement letters and submit intake documentation for processing.
- Provide quality client service by communicating professionally to internal and external client inquiries, answering phones and greeting clients.
- Work collaboratively with assigned team and section mates.
- Coordinate all administrative details on attorney projects including workflow between clients, timekeepers, production and night assistance.
- Proactively participate in training opportunities to advance skill levels and efficiency in firm software.
- Communicate with the Managing Clerk’s office on a regular basis, as required.
- Maintain case calendars and accurately calendar attorneys' due dates, calendar court appearances and other case deadlines; arrange for court reporters and notify parties and witnesses of court dates; ensure court deadlines are met.
- Assist attorneys with all state and federal electronic filings.
- Assume additional responsibilities as requested.
Qualifications:
- College degree or relevant work experience required.
- 3+ year’s secretarial or administrative experience, preferably in legal or professional services organization.
- Knowledge of legal terminology, civil procedures and discovery is required.
- Knowledge of CA Court system is required.
- Knowledge of filing documents with courts and other agencies.
- Possess excellent written and verbal communication skills.
- Strong organizational and administrative skills.
- Excellent attention to detail and ability to execute through to completion.
- Creative problem solving skills, reasoning ability and logical thought process.
- Ability to work under pressure, prioritize competing demands, meet various deadlines and respond quickly to changing priorities.
- Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Meet Your Recruiter
Amanda Goulart
Senior Principal Recruiter
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