Legal Secretary
12230 El Camino Real Suite 300 San Diego, CA 92130 US
Job Description
- Prepare, edit, and format legal documents, correspondence, and memoranda for transactional clients while ensuring compliance with Firm standards.
- Manage calendars, coordinate communications, and support lawyers in contract negotiations, mergers, and acquisitions.
- Review and format legal documents, including pleadings, briefs, and motions, for accuracy and compliance with court requirements.
- Assist attorneys throughout all trial stages, including pre-trial, trial, and post-trial activities.
- Support fellow secretaries as needed, prioritizing tasks efficiently to meet Firm and client needs.
- Oversee multiple lawyer assignments, managing clerical tasks and workflow to support administrative and client objectives.
- Handle client onboarding, processing conflicts, and assigning billing details in collaboration with Firm departments.
- Enter, proofread, and submit lawyers' time entries while ensuring adherence to billing requirements and Firm policies.
- Arrange and manage travel logistics for lawyers and clients, including transportation, lodging, and expense processing.
- Proofread all documents for accuracy in grammar, punctuation, syntax, and formatting.
- Screen and manage phone calls, conference calls, and messages, utilizing audio and video software for scheduling.
- Process and distribute incoming and outgoing mail in a timely manner.
- Coordinate and schedule meetings, conferences, and appointments, arranging rooms and catering as needed.
- High school diploma or GED equivalent.
- At least five years of relevant work experience and/or training, or an equivalent combination of education and experience.
- Proficiency in Microsoft Office Suite, legal terminology, and standard document formatting.
- Ability to type accurately at a minimum speed of 60 words per minute.
- Strong understanding of civil litigation discovery and docketing procedures.
- Experience with State and Federal court filings, including Electronic Case Filing (ECF).
- Proven ability to collaborate effectively with support staff.
The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.
Meet Your Recruiter
Dan James
Managing Director
After graduating with an Associates Degree in Business Administration from Westchester Community College Dan wasn't sure exactly what he wanted to do. In February 2013 he decided to put his knack for connecting people with one another to work when he joined The Phoenix Group. When he's not in the office you can find him skiing, golfing, or spending time with his family.