The Phoenix Group
http://cdn.haleymarketing.com/templates/62733/logos/400x400.png
http://www.tpgnyc.com
http://www.tpgnyc.com
USD
86000
113000
YEAR
true
Valerie Mielnicki
Legal Secretary
60 State St 36th Floor Boston, MA 02109 US
Job Description
- Advanced skills in MicroSoft Office Suite (particularly, Outlook, Word, Excel)
- Knowledge of Document Management Systems (i.e., DeskSite)
- Strong organizational skills and attention to detail
- Good judgment and strong interpersonal communication skills
- Strong analytical and problem solving skills
- Strong time management skills
- Requires strong computer and Internet research skills
- Ability to multi-task and prioritize work proficiently and effectively completes same in a timely manner
- Ability to work independently and anticipate needs of assignments
- Maintains composure while meeting multiple deadlines (even with frequent interruptions)
- Assist and support lawyers in dedicated assignments as well as associates assigned to Practice Support Team(s)
- Conserves assignments’ time by reading, researching & routing email correspondence
- On behalf of assignments, liaise with various support departments of the Firm
- Maintains assignments’ calendars, plans and schedules meetings, conferences, teleconferences, video conferences and travel; apprises assignment of schedule in advance of commitments
- Analyzes, allocates, processes and monitors complex expense reports
- Maintains and updates assignments’ client/matter lists, Outlook contacts and Marketing mailing lists
- Responsible for assignments’ annual mailings
- Researches and routes correspondence
- Produces information by formatting, inputting, editing, retrieving, copying and transmitting documents
- Proofreads and reviews all work produced
- Receives, screens and transfers telephone calls; relays telephone messages according to method preferred by assignments (e.g., written messages, email, or voicemail)
- Responsible for submitting requests for conflicts reports; prepares and monitors creation of new business forms
- Coordinates client billing with billing specialist
- Enters, proofreads and finalizes assignments’ time entries on a daily basis;
- Maintains assigned lawyers’ files pursuant to the Firm’s Policy on Records Management
- Support visiting lawyers/clients when required
- Ability to work well with all levels of internal management and staff as well as outside clients and vendors
- Works harmoniously and effectively with others as part of a team
- A self-starter who desires to show ownership and commitment to the job; accepts responsibility for actions
- Exercises confidentiality and discretion
- Volunteers to assist others and seeks out work during slow periods in workload
- Continues to develop skills and abilities
- Maintains a safe and unobstructed work area, including a neat and well-organized desk; demonstrates safe work practices
- Other duties, as assigned
Meet Your Recruiter
Valerie Mielnicki
Associate Recruiter
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