Legal Secretary - White Plains

White Plains, NY 10604

Job Type: Legal Admin/Secretary Job Number: 7844 Salary Range: $65,000-$80,000

Job Description

Our client, a prestigious law firm, is seeking a Legal Secretary to join their team in White Plains, NY! 
Key Responsibilities:

  • Prepare and format legal documents, including pulling exhibits, proofreading, and redacting materials

  • Handle court filings, including e-filing; stay up to date on court rules and filing procedures

  • Open and maintain new legal matters

  • Organize and manage documents: save to network, index for file room, and ensure accurate recordkeeping

  • Retrieve court decisions via Westlaw

  • Draft cover letters for attorney invoices

  • Enter billing information into legal billing software

  • Coordinate scheduling for conferences and depositions; manage attorney calendars

  • Oversee third-party vendor billing, process check requests, and liaise with accounting as needed

Qualifications:

  • Minimum of 3 years of litigation experience

  • Strong knowledge of litigation procedures, including e-filing and preparing tables of authorities

  • Familiarity with New York and New Jersey State and Federal court rules and processes

  • Team-oriented with the ability to support multiple attorneys collaboratively

  • Proactive and adaptable, willing to take on new and challenging tasks

  • Exceptional organizational skills and ability to thrive in a fast-paced environment

  • Proficient in Microsoft Office 2007 (Word, Outlook, Excel) with excellent typing skills

  • Strong written and verbal communication skills

  • Licensed Notary
The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.

Meet Your Recruiter

Dan James
Managing Director

After graduating with an Associates Degree in Business Administration from Westchester Community College Dan wasn't sure exactly what he wanted to do. In February 2013 he decided to put his knack for connecting people with one another to work when he joined The Phoenix Group. When he's not in the office you can find him skiing, golfing, or spending time with his family. 

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About White Plains, NY

Ready to kickstart your career in the vibrant city of White Plains, New York? Nestled in the heart of Westchester County, this bustling metropolis offers a perfect blend of urban opportunities and suburban charm. Known for its diverse job market, top-notch schools, and easy access to New York City, White Plains boasts a thriving business scene, renowned art galleries like ArtsWestchester, top-notch dining options ranging from classic American fare to international cuisine, and popular attractions like the Westchester County Center and Kensico Dam Plaza. With a rich cultural heritage, excellent quality of life, and a plethora of parks and outdoor activities, White Plains is calling for talented individuals to join its dynamic workforce. Explore our job listings today and take your career to new heights in this exciting region!

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