Legal Secretary - PA

Palo Alto, CA 94304

Job Type: Legal Admin/Secretary Job Number: 7497 Salary Range: $82,000-$114,000

Job Description

Our client, a global law firm, is seeking a Legal Secretary to join their team in Palo Alto!
Key Duties and Responsibilities Summary:
  • Prepares, edits, and finalizes legal documents, following Firm guidelines.
  • Manages multiple lawyer assignments and organizes clerical tasks efficiently.
  • Oversees client onboarding, including conflict checks and billing setup.
  • Enters and proofreads lawyer time entries to ensure billing compliance.
  • Coordinates travel arrangements and processes expense reports.
  • Proofreads all documents for accuracy in content and format.
  • Handles phone calls and messages, and schedules calls using audio/video software.
  • Manages mail distribution, meetings, and conference arrangements.
  • Maintains calendars, contacts, and client information.
  • Coordinates tasks across departments and manages client billing.
  • Keeps workspaces organized and maintains client files accurately.
  • Performs additional duties as assigned and participates in Firm training and meetings.

Education and Experience Requirements:
  • High school diploma or GED.
  • Three or more years of relevant work experience and/or training, or an equivalent combination of education and experience.
  • Proficiency in Microsoft Office Suite, legal terminology, and standard document formatting.
  • Ability to type accurately at a minimum speed of 60 wpm.
  • Strong understanding of civil litigation discovery and docketing procedures.
  • Experience with State and Federal court filings, including Electronic Case Filing (ECF).
  • Proven experience working collaboratively with support staff.
The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.
 

Meet Your Recruiter

Dan James
Managing Director

After graduating with an Associates Degree in Business Administration from Westchester Community College Dan wasn't sure exactly what he wanted to do. In February 2013 he decided to put his knack for connecting people with one another to work when he joined The Phoenix Group. When he's not in the office you can find him skiing, golfing, or spending time with his family. 

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