Legal Secretary (West Hartford)
75 Isham Rd Ste 400 West Hartford, CT 06107 US
Job Description
Job Title: Legal Secretary
We are seeking a proactive and experienced Legal Secretary to join our team. The ideal candidate will be a resourceful problem solver who can manage a high-volume workload, take initiative on projects, and anticipate challenges before they arise. This is an excellent opportunity for a self-starter with a strong ethical foundation and a commitment to client service.
Key Responsibilities:
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Manage a high volume of client communications, including email correspondence
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Interact professionally with clients: schedule appointments, prepare for meetings, coordinate Notary Public services
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Create and maintain client binders
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Transcribe, draft, and proofread legal correspondence and documents
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Accurately enter attorney time on a daily basis
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Monitor and maintain attorneys’ calendars
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Assist with monthly billing processes
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Organize and manage special projects as assigned
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Maintain accurate client and referral contact records
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Work occasional overtime as needed
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Collaborate effectively with attorneys and office support staff
Qualifications:
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High school diploma or GED required; degree in Business Administration preferred
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Prior experience in Trusts & Estates law highly preferred
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Proficiency with Microsoft Office Suite, Outlook, Adobe Acrobat
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Experience with Aderant and/or Time Expert is a plus – must be willing to learn internal systems
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High level of discretion and ability to maintain client confidentiality
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Exceptional attention to detail
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Ability to work independently under pressure and manage a full workload
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Excellent verbal and written communication skills
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Strong organizational and time management skills
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Proven ability to prioritize tasks and multitask effectively
Compensation & Benefits:
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Salary: $55,000 – $70,000 per year, based on experience
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Status: Non-exempt, eligible for overtime
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Schedule: 35-hour work week
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Paid Time Off: 25 days annually
The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.
Meet Your Recruiter
Kenny Pilanski
Regional Director
Kenny is a graduate from Quinnipiac University where he received his degree in Industrial Organizational Psychology. He has been with TPG since November 2015 and initially got into recruiting through a friend from college and never looked back. When he is not in the office you can find him fishing, golfing, or hanging out with his girlfriend and dog Foxy.