Legal Secretary (IP Litigation)
425 Market St San Francisco, CA 94105 US
Job Description
Secretarial Support Overview
- Assist throughout the life of a case, from inception to trial or resolution.
- Organize, review, and manage case documents, ensuring accurate and timely preparation of court filings and deposition materials.
- Prepare court filings, proofread documents, verify citations, and assemble necessary exhibits.
- Support trial preparation by managing witness files, exhibits, and logistics.
- Maintain strong client relationships through effective communication and support.
- Draft, edit, and proofread legal documents and collaborate with Paralegals on Responses to Auditor Requests and Opinion Letters.
- Maintain and update client, matter, and communication lists, ensuring seamless information tracking.
- Organize physical and electronic files, using firm software to manage documents and emails efficiently.
- Manage Outlook calendars, schedule appointments, and assist with timenote entries.
- Perform basic legal research and manage billing processes, including editing prebills, generating invoices, and assisting with collections.
- Handle client, matter, and timekeeper inquiries, file transfers, and disengagements.
- Ensure secure data transfer and support attorneys with additional work as needed, contributing to teamwork and productivity.
- Participate in department projects and mentor junior staff on firm processes and procedures.
- Manage incoming calls, messages, and coordinate conference calls, video conferences, and meetings.
- Handle document-related tasks, such as copying, scanning, and preparing materials for mailing and delivery.
- Make conference room reservations and coordinate meals, multimedia, and additional services as needed.
- Arrange travel through the firm's travel department and manage expense reimbursements and invoice payments.
- Work with the Records Department to prepare materials for storage and assist with organizing firm events and marketing materials.
Education and Experience
- High School Diploma required; Associate Degree preferred.
- Minimum of 3 years recent Legal Secretarial experience.
- Experience working in a large law firm preferred.
Meet Your Recruiter
Dan James
Managing Director
After graduating with an Associates Degree in Business Administration from Westchester Community College Dan wasn't sure exactly what he wanted to do. In February 2013 he decided to put his knack for connecting people with one another to work when he joined The Phoenix Group. When he's not in the office you can find him skiing, golfing, or spending time with his family.