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Legal Executive Assistant
Job Description
Our client, a global law firm, is seeking a Legal Executive Assistant to join their team in Los Angeles, CA!
Key Responsibilities:
Requirements:
The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.
Key Responsibilities:
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Calendar & Scheduling: Manage complex calendars across time zones, coordinate internal/external meetings, events, and deadlines.
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Travel Support: Plan and manage all aspects of attorney travel, leveraging firm resources and aligning with client priorities.
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Client & Team Liaison: Communicate with clients, internal teams, and vendors with professionalism and discretion.
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Meeting Prep: Organize agendas, materials, due diligence, and follow-ups to ensure attorney readiness.
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Legal Support: Draft and prepare legal documents, exhibits, binders, pleadings, and correspondence.
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Matter Management: Open new matters, track status, and maintain documentation.
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Document & File Management: Maintain both paper and electronic files, including client minute books and estate account records.
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Court Filings & Depositions (Litigation): Handle e-filings in federal and state courts, coordinate depositions, and manage transcripts.
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Corporate Tasks: File formation documents, perform research, and request certified or UCC documents from relevant authorities.
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Expense & Timekeeping: Process attorney expenses and timesheets promptly and accurately.
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Onsite Support: Greet clients, manage physical files, and operate standard office equipment as needed.
Requirements:
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Education: 2+ years college or equivalent experience (Bachelor’s preferred).
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Experience: 5+ years in high-level administrative support, ideally in legal or professional services; strong litigation experience required.
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Skills:
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Expert in Microsoft Office, Outlook, Zoom, and Teams.
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Exceptional organizational, communication, and time management skills.
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Ability to manage multiple priorities, maintain discretion, and work independently.
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Strong judgment, initiative, and problem-solving ability.
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Project management skills a plus.
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The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.
Meet Your Recruiter
Joseph Ramos
Principal Recruiter
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