Billing Specialist (NYC)
Job Description
Responsibilities
Qualifications
The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.
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Manage day-to-day billing activities in support of partners, attorneys, and clients.
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Prepare and edit proformas, generate timecard summaries, update matter and timekeeper rates, and run client reports at the request of attorneys and partners.
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Ensure invoices are accurate, timely, and approved for monthly billing; proactively follow up with partners and internal teams to resolve billing issues.
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Interpret and apply client Outside Counsel Guidelines and fee arrangements to ensure compliance.
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Process electronic invoices efficiently and accurately; investigate and resolve invoice rejections or reductions in a timely manner.
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Communicate professionally and effectively with partners, attorneys, legal assistants, accounting staff, vendors, and clients while maintaining strict confidentiality.
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Demonstrate strong attention to detail and the ability to manage multiple priorities in a fast-paced environment.
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Perform additional duties as assigned.
Qualifications
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Bachelor’s degree or a minimum of two years of relevant billing or accounting experience, preferably in a law firm environment.
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Proficiency in Microsoft Word and Excel.
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Working knowledge of general accounting principles as they relate to billing and accounts receivable.
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Strong numerical aptitude with excellent attention to detail and accuracy.
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Experience with client billing agreements, Outside Counsel Guidelines, and fee arrangements preferred.
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Familiarity with electronic billing systems, third-party e-billing vendors, and invoice troubleshooting.
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Experience with Elite 3E and eBillingHub a plus.
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Strong communication skills and the ability to work effectively with partners, attorneys, and internal teams in a fast-paced, deadline-driven environment.
The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.
Meet Your Recruiter
Joseph Ramos
Principal Recruiter
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