Legal Assistant
555 12th St, NW Suite 1100 Washington, DC 20004 US
Job Description
Responsibilities:
- Understand and comply with individual client billing guidelines.
- Open matters via electronic billing with third party vendor.
- Actively manage attorney billable time by inputting into firm’s system (inputting draft edits and mailing of non-E-bill client invoices).
- Confirm appropriate edits to draft bills have been made.
- Work closely with billing specialist to ensure monthly billing is completed by firm deadlines.
- Prepare correspondence, memoranda and other documents in an accurate and timely manner.
- Proofread work product and make appropriate edits.
- Manage and/or maintain calendar by scheduling appointments, coordinating meetings, conferences and travel arrangements.
- Keep current with expense reporting and process check requests.
- Initiate conflict process, draft engagement letters and submit intake documentation for processing.
- Provide quality client service by communicating professionally to internal and external client inquiries, answering phones and greeting clients.
- Coordinate all administrative details on attorney projects including workflow between clients, timekeepers, production and night assistance.
- Proactively participate in training opportunities to advance skill levels and efficiency in firm software.
Qualifications:
- Associates/Bachelor’s degree or relevant work experience required.
- 4+ years’ secretarial or administrative experience, preferably in law firm.
- Must have billing experience in a professional services environment. Intapp and Elite 3E a plus.
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