Legal Assistant (Real Estate)
425 Market Street Suite 2900 San Francisco, CA 94105 US
Job Description
Our client, a prestigious law firm, is seeking a Legal Assistant to join their team in San Francisco!
Essential Responsibilities
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Draft, revise, and finalize a wide range of real estate legal documents, including purchase and sale agreements, leases, deeds, closing materials, title affidavits, and general correspondence.
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Support the preparation of transactional documents, such as property transfer forms, escrow instructions, loan packages, and lease modifications.
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Ensure all documentation adheres to firm standards and complies with legal formatting and procedural requirements.
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Assemble closing binders and maintain detailed transaction checklists to ensure timely and complete deliverables.
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Manage attorney calendars by scheduling meetings, deadlines, and client-related appointments.
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Monitor and track critical dates, filing deadlines, and required follow-ups for active real estate matters.
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Liaise with clients, opposing counsel, and third parties to coordinate meetings, conference calls, and closing logistics.
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Oversee administrative tasks related to real estate transactions, including maintaining organized client files, compiling due diligence materials, and submitting documents for recording.
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Arrange travel, prepare meeting logistics, and provide additional administrative support as needed.
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Uphold strict confidentiality and demonstrate professionalism when handling sensitive client and firm information.
Qualifications
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High school diploma or equivalent required; bachelor's degree preferred.
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Minimum of 5 years of experience in transactional law, preferably supporting multiple attorneys in a mid-size or large law firm setting.
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Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
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Experience with legal document management platforms, such as iManage.
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Strong understanding of legal terminology, procedures, and best practices.
The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.
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