Legal Administrative Assistant
Job Description
The Phoenix Group Advisors is conducting a search for a Legal Administrative Assistant position within a mid-sized law firm. This role provides administrative support to attorneys and paralegals, ensuring efficient legal operations and client correspondence.
The Legal Administrative Assistant manages document preparation, filing, and retrieval, maintains attorney calendars, screens communication, and facilitates billing processes. The role supports case management, coordinates meetings, and upholds confidentiality standards across legal documentation and client interactions.
• Prepare and proof legal correspondence, memoranda, and documents with high accuracy
• Manage electronic filing and document retrieval in firm’s management system
• Screen phone calls, handle client inquiries, and record messages appropriately
• Schedule and track attorney appointments and deadlines using Outlook
• Process and review legal billing, record billable time, and ensure accuracy
• Maintain client and matter files, including opening, closing, and storage review
• Coordinate conflict of interest checks and assist with file management
• Support team coverage and backup for other attorneys as needed
• 3-5 years legal administrative experience
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Windows)
• Experience with document management systems (e.g., iManage)
• Familiarity with billing platforms (e.g., Elite)
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Knowledge of real estate legal procedures and court rules
• Ability to transcribe legal documents at 60 WPM
• High School diploma or equivalent required
Core Technical Skills
• MS Office (Word, Excel, Outlook)
• Document Management Systems (iManage, Legal Files)
• Legal Billing Software (Elite, Timeslips)
• File Management & Record Keeping
• Calendar & Deadline Management
• Data Entry & Timekeeping Systems
This position is responsible for supporting legal team efficiency, ensuring timely document processing and accurate billing, directly contributing to the firm’s operational success.
The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.
Meet Your Recruiter
Dan James
Managing Director
After graduating with an Associates Degree in Business Administration from Westchester Community College Dan wasn't sure exactly what he wanted to do. In February 2013 he decided to put his knack for connecting people with one another to work when he joined The Phoenix Group. When he's not in the office you can find him skiing, golfing, or spending time with his family.
Share This Job:
Related Jobs:
Login to save this search and get notified of similar positions.About Providence, RI
Ready to embark on an exciting career journey in the vibrant city of Providence, Rhode Island? Explore our job opportunities in the heart of this charming city known for its historic architecture, renowned universities, and thriving arts scene. With exceptional dining options like Federal Hill's renowned Italian restaurants, the stunning WaterFire art installation, the captivating performances at the Providence Performing Arts Center, and the scenic Roger Williams Park for outdoor adventures, Providence offers a unique blend of culture, history, and opportunities for personal and professional growth. Join us in discovering the career possibilities this enchanting city has to offer!