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Legal Administrative Assistant
Job Description
Our client, a prestigious law firm, is seeking a Legal Administrative Assistant to join their team in NYC!
Position Summary
The Legal Administrative Assistant (LAA) provides comprehensive administrative and litigation support to attorneys, ensuring smooth day-to-day operations in a fast-paced legal environment. This role requires exceptional organization, attention to detail, and the ability to manage multiple priorities with professionalism and discretion.
Key Responsibilities
Qualifications
Position Summary
The Legal Administrative Assistant (LAA) provides comprehensive administrative and litigation support to attorneys, ensuring smooth day-to-day operations in a fast-paced legal environment. This role requires exceptional organization, attention to detail, and the ability to manage multiple priorities with professionalism and discretion.
Key Responsibilities
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Maintain and organize both paper and electronic files, creating efficient systems as needed.
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Coordinate complex travel arrangements, including international trips, and prepare related expense reports.
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Support the firm’s billing process by preparing materials in a timely, accurate manner.
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Manage calendars, schedule meetings, reserve conference rooms, and handle reservations.
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Answer and route telephone calls professionally, relaying accurate messages promptly.
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Maintain the contact management system and assist with client communications.
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Accurately complete daily diaries for timekeepers.
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Draft, revise, and process legal documents, correspondence, presentations, and occasional court filings using Microsoft Office tools.
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Proofread all work to ensure completeness and accuracy.
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Stay current on firm policies, legal procedures, and matters relevant to assigned practice areas.
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Perform general office duties, ensuring a neat and organized workspace.
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Handle confidential information with discretion and courtesy.
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Participate in training programs and apply learned skills.
Qualifications
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Minimum of two years’ litigation and administrative support experience in a law firm.
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Strong proficiency in Microsoft Word, Excel, and PowerPoint; familiarity with legal document formatting.
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Excellent verbal and written communication skills, client service mindset, and ability to work both independently and collaboratively.
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Outstanding organizational skills, attention to detail, and ability to meet deadlines in a high-pressure environment.
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Flexible availability outside standard hours and reliable on-site presence.
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Appreciation for the firm’s values, including its commitment to diversity, equity, and inclusion.
Meet Your Recruiter
Dan James
Managing Director
After graduating with an Associates Degree in Business Administration from Westchester Community College Dan wasn't sure exactly what he wanted to do. In February 2013 he decided to put his knack for connecting people with one another to work when he joined The Phoenix Group. When he's not in the office you can find him skiing, golfing, or spending time with his family.
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