Legal Administrative Assistant

Boston, MA 02110

Job Type: Law Firm Job Number: 6774 Salary Range: $70,000 - $90,000

Job Description



Join our clients IP Lit team! This role is a fantastic opportunity for candidates looking for a home and their long term company to retire with.

Job Functions:
  • Maintains attorney(s) calendar and contact lists as Arranges all aspects of both internal and external client meetings and conferences. Stays apprised of calendars and actively communicates changes or reminders as needed. Assumes expertise of Firm calendar management software.
  • Provides general secretarial support to assigned attorney(s), which may include typing and drafting documents, liaising with marketing/client accounting departments, answering phones, scheduling appointments, calendar management, expense processing, and opening and distributing Deals with sensitive, confidential information and ensures that day to day support for team runs smoothly and effectively.
  • Prepares legal documents, correspondence, memos, letters, reports and power point presentations. Assists with drafting and preparing documents and mailings. Establishes and maintains files and enters data into a case management Assists in preparing written and oral presentations. Organizes, summarizes and indexes documents. Sends and retrieves documents from Record Center as needed and follows work flow procedures as it relates to opening/closing matters and generating engagement/disengagement letters.
  • Submits attorney time via the 3E billing system. Reviews, revises, and disseminates monthly client billing statements; serves as liaison between billing department and direct report attorneys (primarily, one equity partner) re: all billing matters.
  • Deals with routine inquires for both internal and external contacts; refers calls to other contacts as needed and transcribes voicemail Utilizes strong communication skills, both written and verbal, to ensure information is obtained and relayed in a professional manner. Maintains a courteous and service driven demeanor at all times. High emotional intelligence required.
  • Coordinates all business related travel arrangements for direct report
  • Maintains familiarity with legal terminology, state and federal court filing rules, basic legal procedure and law firm document Has knowledge of legal document formats such as contracts, agreements, briefs, summonses, complaints, and motions.
  • Ensures a high level of service when interacting with clients, opposing counsel and other related internal and external contacts. Maintains discretion and sound judgment when interacting with others both external and internal to the Firm. Assumes a helpful, proactive and professional manner at all times when dealing with both internal and external clients. Supports and cultivates service standards as expected by the Firm.
  • Operates standard office equipment such as computers, photocopiers, calculators, and uses required software applications to effectively perform job Records, edits, and submits timesheets through Carpe Diem software to the time and billing system.

  • Provides trial preparation support when trial occur, including reservation of court reporter, reservation of trial prep space, working with external vendors to reserve offsite “war room”, interfacing with technology support team to setup technology support for trial team, reserves hearing and breakout rooms, coordinates shipping of necessary documents, supplies, and technology, organizes meals and client group dinners, and travels when necessary to assist trial team onsite.

  •  Willingness to learn intellectual property terminology and intellectual property-specific tasks to assist practice group members on an ongoing basis. 
  • Supports team work not only within the practice area but also in the Firm as a whole. Assists others with questions, projects and basic task work consistently. Takes the initiative to orient new employees, secretaries and associates regarding Firm processes and procedures. 
  • Takes   initiative  to  build  on  existing  skills  through  both  self-directed  development  as  well  as  Firm sponsored training programs. Shows willingness to share knowledge or specialty with others in the Firm. 
  • Performs other duties and responsibilities as assigned. 

Qualifications: 
  • Minimum High School Diploma, college degree preferred. 
  •  5 years of legal assistant experience (preferably) supporting litigators in the Intellectual Property Practice.

  • Excellent computer skills and proficiency with word processing, spreadsheet, Internet, presentation and time and billing software. Professional experience with, PACER, 3E, Outlook, MSWord (specifically in Power Point).

  • Demonstrated ability to balance customer service while delivering high results and productivity.

  • Effective oral and writing communication skills with strong knowledge of grammar, spelling, punctuation and legal terminology.

  • Demonstrated flexibility and the ability to handle complex, multiple tasks for several individuals with different work styles. Openness to change pace quickly while maintaining strong organization and attention to detail.
 

Meet Your Recruiter

Amanda Goulart
Senior Principal Recruiter

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