Legal Administrative Assistant - Intellectual Property (IP)
155 Seaport Blvd Boston, MA 02210 US
Job Description
The Legal Administrative Assistant supports IP attorneys and staff by delivering exceptional client service both within the firm and to external clients. The role demands strong teamwork, adaptability, communication skills, technical proficiency, and the ability to meet strict deadlines.
Key Responsibilities:
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Provide administrative and legal support to IP attorneys.
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Manage attorney calendars, track deadlines, and enter billable time into accounting systems.
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Process new matter requests, client billing, and vendor payments.
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Prepare and file Information Disclosure Statements (IDS) with the USPTO.
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Assist with docketing tasks and maintain organized patent application files.
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Review and take action on incoming mail (physical and electronic).
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Keep client contact details and reporting instructions up to date.
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Coordinate tasks with the IP Manager, other departments, and colleagues to meet deadlines.
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Work closely with the Docketing team to ensure all IDS deadlines are met.
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Review attorneys’ docket reports and send reminders for critical dates and actions.
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Help intake and process transferred case files, ensuring completeness and accurate docket entry.
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Support and manage long-term or large-scale projects as assigned.
Qualifications:
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Bachelor’s degree preferred, not mandatory.
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Minimum of 3 years in administrative, legal, or executive assistant roles.
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Strong skills in Microsoft Word, Outlook, and other Office applications.
Meet Your Recruiter
Dan James
Managing Director
After graduating with an Associates Degree in Business Administration from Westchester Community College Dan wasn't sure exactly what he wanted to do. In February 2013 he decided to put his knack for connecting people with one another to work when he joined The Phoenix Group. When he's not in the office you can find him skiing, golfing, or spending time with his family.