Government & Land Use Secretary Assistant
18575 Jamboree Rd Fl 9 Irvine, CA 92612 US
Job Description
Key Responsibilities:
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Coordinate travel arrangements and manage itineraries; prepare, submit, and reconcile expense reports, with occasional support for basic bookkeeping tasks such as invoice processing
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Support the monthly client billing process by reviewing and tracking attorney pre-bills after they have been routed to designated timekeepers
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Provide backup administrative support during absences of shared legal secretaries
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Handle incoming and outgoing communications, including answering and routing phone calls, taking messages, and managing emails, correspondence, memos, letters, and faxes
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Schedule appointments and maintain calendars for multiple attorneys; organize and coordinate internal and external meetings and events
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Prepare, edit, and proofread documents, reports, and presentations; maintain well-organized electronic and hard-copy filing systems while safeguarding confidentiality
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Provide general administrative assistance to legal assistants as assigned
Qualifications:
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High school diploma or equivalent required
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Prior experience in an administrative or office support role preferred
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Strong working knowledge of Microsoft Office Suite
The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.
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