Trial Secretary Assistant
18575 Jamboree Rd Fl 9 Irvine, CA 92612 US
Job Description
Key Responsibilities:
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Coordinate travel arrangements, prepare, submit, and reconcile expense reports; assist with basic bookkeeping tasks such as invoice processing as needed
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Support monthly client billing by tracking and monitoring attorney pre-bills after they have been routed to appropriate timekeepers for review
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Provide coverage and administrative support when shared legal secretaries are unavailable
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Answer and route incoming phone calls, take accurate messages, and manage incoming and outgoing emails, correspondence, memos, letters, and faxes
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Maintain and manage calendars for multiple attorneys; schedule appointments and coordinate internal and external meetings and events
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Draft, edit, and proofread documents, reports, and presentations; maintain organized electronic and physical filing systems while ensuring accuracy and confidentiality
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Assist legal assistants with administrative and clerical tasks as assigned
Qualifications:
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High school diploma or equivalent required
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Previous experience as an office assistant or in a similar administrative role preferred
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Proficiency with Microsoft Office Suite (Word, Excel, Outlook, etc.)
The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.
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