Billing Assistant
Job Description
An innovative opportunity to join a leading global professional services organization specializing in corporate legal services, litigation support, and compliance advisory, committed to delivering exceptional client value and fostering a diverse, inclusive culture.
Role Overview
The Billing Assistant will support the end-to-end billing operations for legal teams and departmental billing groups, ensuring accurate and timely invoice processing, adherence to billing standards, and effective communication with attorneys and clients. This role is vital in maintaining financial workflows, optimizing billing efficiency, and enhancing the firm’s profitability.
Key Responsibilities
- Assist in preparing, reviewing, and distributing client invoices for assigned practice groups and billing partners
- Process billing comments, revisions, disbursements, and fee adjustments in accordance with firm policies and client instructions
- Support the approval process for draft bills, final invoices, and electronic billing (e-billing) submissions using the firm’s billing software platforms
- Monitor and reconcile Work in Progress (WIP), aging reports, discounts, and fee arrangements to ensure billing accuracy and compliance
- Set up new billing matters with accurate rate codes, fee arrangements, matter IDs, and billing instructions within the billing system
- Collaborate with attorneys, billing managers, and finance teams to resolve discrepancies and streamline billing workflows
- Generate and maintain billing reports, including projections, fee caps, fixed fee arrangements, and billing status updates for review by legal and financial teams
- Maintain organized electronic and physical records of billing documents within the firm’s document management system (e.g., iManage or equivalent)
- Respond promptly to partner and client inquiries related to billing issues, escalations, and resolutions
- Assist in process improvements and system upgrades to improve billing accuracy, efficiency, and compliance with internal policies and external regulations
Core Qualifications & Requirements
- Bachelor’s degree in Business, Accounting, Finance, or related field preferred
- Strong organizational skills with meticulous attention to detail and accuracy
- Proven ability to manage multiple deadlines and priorities effectively under pressure
- Excellent communication skills, both written and verbal, with a client-service-oriented approach
- High proficiency in Microsoft Office suite (Excel, Word, Outlook)
- Ability to work independently in a fast-paced, team-oriented setting with minimal supervision
- Flexibility to work outside standard hours when needed, in line with firm policies
- Legally authorized to work without sponsorship in the country of employment
Core Technical Skills
- Microsoft Office Suite (Excel, Word, Outlook)
Career Impact
This role provides a unique opportunity to contribute directly to a high-profile legal firm’s financial integrity, enhance billing processes, and strengthen client relationships while supporting the organization’s growth and success.
Compensation and Benefits
Competitive salary package aligned with experience, inclusive of comprehensive health insurance, paid time off, and ongoing professional development opportunities.
Apply Today!
Embark on the next phase of your legal billing career by joining a dynamic, results-driven team dedicated to excellence—submit your application now!
The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.
Meet Your Recruiter
Dan James
Managing Director
After graduating with an Associates Degree in Business Administration from Westchester Community College Dan wasn't sure exactly what he wanted to do. In February 2013 he decided to put his knack for connecting people with one another to work when he joined The Phoenix Group. When he's not in the office you can find him skiing, golfing, or spending time with his family.
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