Executive Assistant/Paralegal
220 E 42nd St New York, NY 10017 US
Job Description
Our client, a non-profit organization, is seeking an Executive Assistant/Paralegal to support their team in NYC!
Key Responsibilities:
Project Coordination
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Support Legal team projects by tracking tasks, identifying action items, managing follow-ups, and preparing for meetings
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Coordinate electronic and physical contract signatures, including notarization
Legal Support
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Maintain and update legal templates
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Conduct legal research on local/international laws, especially for document authentication and visas
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Travel within NYC for document certification, authentication, and apostille
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Assist with corporate governance (e.g., draft resolutions, record minutes)
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Organize and manage digital and physical document repositories
Administrative Support
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Provide daily support to the General Counsel and Legal team
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Manage vendor procurement and liaise with Finance for reimbursements, billing, and expenditure tracking
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Draft, edit, and distribute legal communications and documents
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Maintain calendars and coordinate travel logistics for the General Counsel
Qualifications
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Bachelor's/Associate’s degree or Paralegal Certificate required
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Experience as an executive assistant, legal assistant, secretary, or paralegal
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Strong legal research and procedural knowledge
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Exceptional attention to detail, time management, and communication skills
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Self-starter with the ability to manage multiple priorities and meet deadlines
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Familiarity with document authentication and apostille processes preferred
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Proficiency in Microsoft Office 365, Zoom, DocuSign (or similar tools)
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Notary Public license preferred
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Russian and/or Hebrew fluency a plus
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Passion for humanitarian or Jewish global service is highly valued
The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.
Meet Your Recruiter
Dan James
Managing Director
After graduating with an Associates Degree in Business Administration from Westchester Community College Dan wasn't sure exactly what he wanted to do. In February 2013 he decided to put his knack for connecting people with one another to work when he joined The Phoenix Group. When he's not in the office you can find him skiing, golfing, or spending time with his family.