Corporate Legal Assistant

Boston, MA 02110

Job Type: Legal Administrator Job Number: 7075 Salary Range: $75,000 - $90,000

Job Description


Performs a broad range of administrative support for several Attorneys in the Corporate Department. Responsibilities include document production, extensive calendar management, travel arrangements and client relations.  Organizes and maintains all files relating to practice and administrative matters in accordance with attorney preferences. Duties for this position include, but are not limited to:

 

Job Functions:
  • Provides highly technical document production including but not limited to typing, drafting, and editing documents, dictation, redlining documents, conversion of documents from PDF to word, working on basic to highly complex Excel spreadsheets, creating or editing complex Power Point presentations, scanning, setting up closing binders and making copies.
  • Understands document legal terminology, basic legal procedure, and law firm document protocol.  Has knowledge of legal document formats such as contracts, and agreements.  Prepares correspondence, memos, and complex spreadsheets utilizing excel.  Maintains files and all client documentation.  Works closely with Attorneys in preparing client presentations utilizing available technologies such as Power Point and Excel.
  • Submits attorney time via the 3E billing system. Reviews, revises, and disseminates monthly client billing statements; serves as liaison between billing department and direct report attorneys (primarily, one equity partner) re: all billing matters.
  • Provides general secretarial support to assigned attorney(s), which may include typing and drafting documents, liaising with marketing/client accounting departments, answering phones, scheduling appointments, calendar management, expense processing, and opening and distributing Deals with sensitive, confidential information and ensures that day to day support for team runs smoothly and effectively.
  • Assumes accountability for all incoming and outgoing calls; answers phone, deals with routine inquires for both internal and external contacts; refers calls to other contacts as needed and takes thorough messages.  Utilizes strong communication skills, both written and verbal, to ensure information is obtained and relayed in a professional manner.  Maintains a courteous and service driven demeanor at all times.
  • Maintains attorney(s) calendar and contact lists as Arranges all aspects of both internal and external client meetings and conferences. Stays apprised of calendars and actively communicates changes or reminders as needed. Assumes expertise of Firm calendar management software.
  • Ensures a high level of service when interacting with clients and other related internal and external contacts.  Maintains discretion and sound judgment when interacting with clients, both external and internal to the Firm.  Assumes a helpful, proactive, and professional manner at all times when dealing with both internal and external clients. 
  • Performs other duties and responsibilities as assigned.

Qualifications:
  • 5 years of legal assistant experience (preferably) supporting Finance and Restructuring Corporate Attorneys.
  • Excellent computer skills and proficiency with word processing, spreadsheet, Internet, presentation and time and billing Professional experience with 3E, Outlook, MSWord.

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