Conference Center Coordinator

Miami, FL 33131

Job Type: Facilities Job Number: 7765 Salary Range: $65,000-$80,000

Job Description

Our client, a global law firm, is seeking a Conference Center Coordinator to join their team!  Responsibilities and Duties:

  • Review conference room schedules daily, weekly, and monthly to assess meeting requirements.

  • Utilize the room scheduling system to allocate conference spaces, arrange room setups, coordinate food and beverage services, manage equipment delivery and installation, and fulfill other necessary services.

  • Conduct weekly meetings with relevant departments (e.g., Office Services, Marketing, Firmwide Events, Recruiting, IT, Reception) to discuss upcoming event details.

  • Verify meeting services before events to ensure readiness and provide on-site support before, during, and after hospitality functions.

  • Oversee the appropriate use and upkeep of conference rooms and common areas.

  • Coordinate food and beverage orders for hospitality areas outside the conference center.

  • Manage office floral deliveries and plant maintenance.

  • Maintain an organized and accurate inventory of hospitality and catering supplies.

  • Ensure site operations comply with building procedures and policies while adhering to contract guidelines.

  • Supervise and provide direction to external vendors to guarantee high-quality service delivery.

  • Assist with light furniture and equipment moves for office events as needed.

  • Provide backup support for various departmental functions, including AV troubleshooting and reception coverage.

  • Perform additional duties as assigned.
Education and Experience
Required:

  • 1–2 years of experience in corporate event planning and hospitality.

  • 3 years of customer service experience.

  • High School Diploma.

  • Strong customer service skills.

  • Flexibility to work occasional evenings based on Conference Center needs.

Preferred:

  • Additional experience in corporate event planning and hospitality.

  • Ability to type 45 WPM accurately.

  • Proficiency in Microsoft Office and data entry.

  • Familiarity with EMS Room Scheduling.

  • Budget awareness and management skills.

  • Proficiency in Spanish.
The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.

Meet Your Recruiter

Dan James
Managing Director

After graduating with an Associates Degree in Business Administration from Westchester Community College Dan wasn't sure exactly what he wanted to do. In February 2013 he decided to put his knack for connecting people with one another to work when he joined The Phoenix Group. When he's not in the office you can find him skiing, golfing, or spending time with his family. 

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About Miami, FL

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