Business Law/Real Estate Legal Assistant
1395 Panther Ln # 300 , Suite 3400 Naples, FL 34109 US
Job Description
- Assist attorneys in drafting, proofreading, revising, and finalizing legal documents, including contracts, amendments, leases, letters of intent, term sheets, and closing instructions.
- Prepare closing binders for completed real estate transactions.
- Handle document distribution via electronic and physical means, including copying, mailing, courier services, and filing.
- Maintain confidential files, records, legal documents, and reports.
- Manage intake and conflict checks, process time entries, and assist with client billing.
- Coordinate attorneys' calendars, including scheduling travel, appointments, meetings, and conferences.
- Support attorneys with client relations and business development initiatives.
- Perform additional duties as assigned.
- Assist attorneys with client relations and business development efforts.
- Prepare, proofread, revise, and finalize legal documents.
- Handle filings with the IRS and state regulatory agencies.
- Maintain confidential records, legal documents, and reports.
- Manage intake and conflict checks, process time entries, and oversee client billing.
- Coordinate attorneys' schedules, including travel, appointments, meetings, and conferences.
- Perform additional duties as assigned.
- 2-5 years of experience in transactional law preferred.
- Experience with annual filings and LLC submissions.
- Knowledge of real estate terminology is a plus.
- Positive attitude, proactive mindset, flexibility, and strong teamwork skills.
- Proficiency in MS Word, Excel, PowerPoint, Outlook, and Adobe Professional.
- Experience using electronic document management systems.
- Strong organizational, communication, and client service skills.
- Detail-oriented with excellent grammar and spelling abilities.
- Ability to multitask, prioritize urgent needs, and thrive in a fast-paced, team-oriented environment.
- Willingness to work overtime as needed.
- Aderant and FileSite experience is a plus.
Meet Your Recruiter
Dan James
Managing Director
After graduating with an Associates Degree in Business Administration from Westchester Community College Dan wasn't sure exactly what he wanted to do. In February 2013 he decided to put his knack for connecting people with one another to work when he joined The Phoenix Group. When he's not in the office you can find him skiing, golfing, or spending time with his family.