Billing Coordinator
Job Description
An engaging opportunity to join a prestigious global law firm specializing in corporate law, litigation, and regulatory compliance, dedicated to delivering exceptional legal services and fostering a diverse, inclusive workplace.
Role Overview
The Billing Coordinator will oversee the end-to-end client billing process for assigned partners and practice groups, ensuring accurate and timely invoice generation, compliance with billing standards, and effective communication with attorneys and clients. This role plays a critical part in managing the firm’s financial workflows, optimizing billing operations, and supporting firm profitability.
Key Responsibilities
- Manage all aspects of monthly client billing cycles, including preparing, reviewing, and distributing invoices to clients
- Process partner and associate comments, revisions, and disbursement adjustments in accordance with firm policies
- Coordinate and ensure approval of draft bills, finalized invoices, and e-billing submissions through the firm's electronic billing system (e-billing software)
- Monitor and reconcile Work in Progress (WIP), aging reports, discounts, and fee arrangements to maintain billing accuracy and compliance with client and firm policies
- Set up new billing matters in the system with correct rate codes, billing instructions, matter numbers, and relevant fee arrangements
- Collaborate effectively with attorneys, billing partners, and the accounts payable team to resolve discrepancies and ensure seamless billing operations
- Track and report on billing projections, fee caps, fixed fee arrangements, and billing status updates
- Draft and produce detailed billing reports and analysis for review by legal teams and management
- Maintain electronic and physical filing of billing documentation within the firm’s document management system (iManage or equivalent)
- Respond promptly to partner and client inquiries related to billing and resolve escalated issues efficiently
- Ensure compliance with internal policies, client-specific billing guidelines, and external legal billing regulations
- Assist in process improvements and system upgrades to enhance billing accuracy and efficiency
Core Qualifications & Requirements
- Minimum of 2+ years of specialized legal billing experience in a law firm or professional services environment
- Bachelor’s degree in Business, Accounting, Finance, or related field preferred
- Proven ability to deliver superior client service and build rapport with internal teams and external clients
- Strong organizational skills with excellent attention to detail and accuracy
- Demonstrated ability to manage multiple priorities and work effectively under pressure
- Critical thinking and problem-solving skills to address billing issues proactively
- Excellent written, verbal, and interpersonal communication skills
- High proficiency in Microsoft Office suite, e-billing platforms (such as Aderant, TitleTap, CounselLink), and document management systems (e.g., iManage)
- Ability to work independently in a fast-paced, team-oriented environment with minimal supervision
- Flexibility to work outside standard business hours as required, adhering to the firm’s Agile Working Policy
- Legally authorized to work in the United States without sponsorship
Nice-to-Have Qualifications
- Experience with international billing and multi-currency invoicing
- Familiarity with legal accounting systems and WIP management tools
- Knowledge of legal billing regulations and global client billing standards
Core Technical Skills
- Legal billing software (e-billing systems, Aderant, CounselLink, or similar)
- Microsoft Office (Excel, Word, Outlook)
- Document management platforms (iManage, SharePoint)
- WIP and receivables analysis and reporting tools
Career Impact
This role offers the opportunity to play a vital part in a high-profile legal firm’s financial operations, enabling accurate billing processes, strengthening client relationships, and supporting firm profitability and growth.
Compensation and Benefits
Compensation is competitive and commensurate with experience, including comprehensive health benefits, paid time off, and professional development opportunities.
Apply Today!
Take the next step in your legal billing career by joining a dynamic team committed to excellence and integrity—apply now!
The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.
Meet Your Recruiter
Dan James
Managing Director
After graduating with an Associates Degree in Business Administration from Westchester Community College Dan wasn't sure exactly what he wanted to do. In February 2013 he decided to put his knack for connecting people with one another to work when he joined The Phoenix Group. When he's not in the office you can find him skiing, golfing, or spending time with his family.
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