Billing Coordinator
1 Battery Park Plaza , 15th Floor New York City, NY 10004 US
Job Description
Position Summary:
Reporting to the Billing Supervisor in the New York office, the Billing Coordinator will handle all aspects of client billing, including reviewing and implementing client guidelines and special billing arrangements. The role requires strong analytical and critical thinking skills, exceptional customer service, and excellent interpersonal abilities. Candidates must possess strong written and verbal communication skills, be self-motivated, capable of working independently, and able to manage multiple tasks. Flexibility for overtime is required.
Responsibilities:
- Review matter setups to ensure accurate coding and adherence to client billing guidelines, including rates, task codes, and e-billing requirements. Collaborate with timekeepers, assistants, e-billing vendors, and clients as needed.
- Provide budgets, billing forecasts, and ad hoc reports to clients and management.
- Process client invoices, including generating proformas, editing narratives, applying task codes, and creating LEDES files.
- Follow up on overdue invoices by communicating with attorneys, clients, and the Director of Collections.
- Submit e-bills, resolve rejections or adjustments, and ensure invoices are paid by working through eHub and various e-billing platforms.
- Serve as the primary point of contact for all billing-related inquiries and concerns for assigned attorneys, clients, and management.
Meet Your Recruiter

Dan James
Managing Director
After graduating with an Associates Degree in Business Administration from Westchester Community College Dan wasn't sure exactly what he wanted to do. In February 2013 he decided to put his knack for connecting people with one another to work when he joined The Phoenix Group. When he's not in the office you can find him skiing, golfing, or spending time with his family.