Bankruptcy Practice Assistant (Legal Secretary)

Los Angeles, CA 90067

Job Type: Legal Secretary Job Number: 7295 Salary Range: $80,000 - $100,000

Job Description


ESSENTIAL FUNCTIONS AND JOB RESPONSIBILITIES:
  • Create and edit complex documents from multiple sources, including correspondence, memos, spreadsheets, and presentations. Proofread and redline work for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and timeliness of final work product.
  • Assist with preparation of documents needed in connection with bankruptcy-related cases.
  • Assist with preparation of exhibit binders, hearing binders and fee binders, as may be required per Court procedures.
  • Familiarity with State and Federal Courts’ procedures and e-filing (via CM/ECF and File and Serve Express), particularly in Delaware.
  • Ability to work under deadlines, meet time constraints and periodically work overtime on weeknights or weekends, as needed, and to the extent requested.
  • Review bills for accuracy and prepare transmittal letters to clients.
  • Knowledge of document management systems.
  • Establish, update and maintain client and internal files, including saving and organizing documents in the firm’s document management system. Retrieve information from files when needed.
  • Open and review incoming mail. Notify legal personnel of deadline-sensitive correspondence. Draft written responses when necessary, or reply by phone or email as needed. 
  • Format briefs, including Table of Authorities and Table of Contents.
  • Working knowledge of Adobe.
  • Reconcile and submit attorney expenses.
  • Proactively manage attorney calendars, schedule in-person and virtual meetings, and coordinate conferences, meetings, and appointments.  Coordination may include restaurant research and booking, ordering of marketing resources, facilitating hospitality and technology needs, travel arrangements, etc.
  • Manage incoming and outgoing electronic communications (including telephone, email, and fax), take accurate messages, route appropriately and respond to all inquiries.
  • Maintain attorneys’ contacts, including adding contacts to the firm’s CRM system and appropriate mailing lists and working with attorneys to keep contact information updated. 
  • Process client matter intake forms.
  • Make photocopies and scan documents as needed.
  • Perform additional administrative tasks as requested, including time entry, managing electronic signatures, maintaining credentials, basic internet research, and tracking and reporting CLE hours.
The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.
 

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Amanda Goulart
Senior Principal Recruiter

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