The Phoenix Group
http://cdn.haleymarketing.com/templates/62733/logos/400x400.png
http://www.tpgnyc.com
http://www.tpgnyc.com
USD
80000
100000
YEAR
true
Assistant Managing Clerk
One Financial Center New york, NY 10002 US
2023-09-11
2023-10-24
Job Type: Legal Administrator
Job Number: 6709
Salary Range: $80,000 - $100,000
Job Description
Our client is looking for an experienced litigation docketing coordinator to join their NYC office!
DUTIES:
Qualifications:
DUTIES:
- Review calendar reports and collaborate with associate(s) before filing deadline.
- Enter all incoming court papers into the CourtAlert docketing database.
- Sync PDF images with the corresponding docket entries in CourtAlert.
- Calculate rule-based litigation deadlines and provide daily and weekly calendar reports for attorneys.
- Double check docketing to ensure that all documents are entered for each case and that the deadlines are calculated correctly.
- Ensure that the Firm’s central calendar of court-drive dates is updated and verified daily.
- Review incoming mail for attorneys engaged in litigation matters to identify, docket and calendar case documents that are not served or filed electronically.
- Monitor federal and state court dockets and maintain computerized case dockets.
- Conduct document searches at federal and state courts and government agencies.
- Monitor cases and conduct research on litigants and coordinate with outside vendors to obtain publicly filed documents.
- Provide guidance and research on procedural and administrative questions, rule changes and judges’ information.
- Regularly communicate with court clerks.
- Assist attorneys with all state and federal electronic filings.
- Assist attorneys and their assistants with filing and service of court documents where electronic filing or service of documents is not available.
- Assist attorneys with court admission efforts by obtaining Certificates of Good Standing and providing information on pro hac vice admissions in various courts.
- Maintain attorney electronic filing registration and password database.
- Provide training and education to new attorneys and staff, as needed.
- Keep abreast of developments, procedures and rules in the forums where the firm practices, as well as general state and federal practice.
- Establish and maintain good working relationships with court personnel and vendors including process servers and couriers.
- Occasional trips to court to file, retrieve, and deliver paper copies of documents.
- Assume additional responsibilities as requested.
- This role requires 60% in office presence; remote work is permissible 40% of the time.
Qualifications:
- Bachelor’s degree required.
- 3+ years of litigation experience in a law firm preferred.
- Knowledge of the New York Federal Rules of Civil Procedure (FRCP), Federal Rules of Appellate Procedure (FRAP), Federal Rules of Bankruptcy Procedure (FRBP) and state court rules.
- Excellent knowledge of how to handle all New York State Court (NYSCEF), and New York Federal Court filings
- Knowledge of the basic litigation docketing and calendaring process.
- Experience using CourtAlert or MA3000.
- Experience with Completing PACER ECF Filings / Mass State Court Tylerhost E-Filings.
- Experience with attorney service agencies.
- Possess excellent written and verbal communication skills.
- Strong organizational and administrative skills.
- Excellent attention to detail and ability to execute through to completion.
- Creative problem solving skills, reasoning ability and logical thought process.
- Ability to work under pressure, prioritize competing demands and meet various deadlines.
- Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
- Ability to work independently and as part of a team.
- Outstanding sense of customer service.
- Enthusiastic, proactive and positive attitude.
- Ability to handle confidential matters with discretion.
- Must be self-motivated to produce quality work.
- High level of integrity and honesty.
- Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
- Flexibility to work overtime when necessary.
- Licensed Notary Public helpful.
