Assistant Managing Clerk

New York, NY 10002

Job Type: Litigation Docket Job Number: 7016 Salary Range: $75,000 - $100,000

Job Description

Our client is looking for an experienced litigation docketing coordinator to join their NYC office!
  • Review calendar reports and collaborate with associate(s) before filing deadline.
  • Enter all incoming court papers into the CourtAlert docketing database.
  • Sync PDF images with the corresponding docket entries in CourtAlert.
  • Calculate rule-based litigation deadlines and provide daily and weekly calendar reports for attorneys.
  • Double check docketing to ensure that all documents are entered for each case and that the deadlines are calculated correctly.
  • Ensure that the Firm’s central calendar of court-drive dates is updated and verified daily.
  • Review incoming mail for attorneys engaged in litigation matters to identify, docket and calendar case documents that are not served or filed electronically.
  • Monitor federal and state court dockets and maintain computerized case dockets.
  • Conduct document searches at federal and state courts and government agencies. 
  • Monitor cases and conduct research on litigants and coordinate with outside vendors to obtain publicly filed documents.
  • Provide guidance and research on procedural and administrative questions, rule changes and judges’ information. 
  • Regularly communicate with court clerks. 
  • Assist attorneys with all state and federal electronic filings.
  • Assist attorneys and their assistants with filing and service of court documents where electronic filing or service of documents is not available.
  • Assist attorneys with court admission efforts by obtaining Certificates of Good Standing and providing information on pro hac vice admissions in various courts. 
  • Maintain attorney electronic filing registration and password database.
  • Provide training and education to new attorneys and staff, as needed.
  • Keep abreast of developments, procedures and rules in the forums where the firm practices, as well as general state and federal practice.
  • Establish and maintain good working relationships with court personnel and vendors including process servers and couriers.
  • Occasional trips to court to file, retrieve, and deliver paper copies of documents.
  • Assume additional responsibilities as requested.
  • This role requires 60% in office presence; remote work is permissible 40% of the time.

  • Bachelor’s degree required.
  • 3+ years of litigation experience in a law firm preferred.
  • Knowledge of the New York Federal Rules of Civil Procedure (FRCP), Federal Rules of Appellate Procedure (FRAP), Federal Rules of Bankruptcy Procedure (FRBP) and state court rules.
  • Excellent knowledge of how to handle all New York State Court (NYSCEF), and New York Federal Court filings
  • Knowledge of the basic litigation docketing and calendaring process.
  • Experience using CourtAlert or MA3000.
  • Experience with Completing PACER ECF Filings / Mass State Court Tylerhost E-Filings.
  • Experience with attorney service agencies.
  • Possess excellent written and verbal communication skills.
  • Strong organizational and administrative skills.
  • Excellent attention to detail and ability to execute through to completion.
  • Creative problem solving skills, reasoning ability and logical thought process.
  • Ability to work under pressure, prioritize competing demands and meet various deadlines.
  • Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
  • Ability to work independently and as part of a team.
  • Outstanding sense of customer service.
  • Enthusiastic, proactive and positive attitude.
  • Ability to handle confidential matters with discretion.
  • Must be self-motivated to produce quality work.
  • High level of integrity and honesty.
  • Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
  • Flexibility to work overtime when necessary.
  • Licensed Notary Public helpful.

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