Assistant (IP Litigation)
Century Plaza Towers 2049 Century Park East Suite 300 Los Angeles, CA 90067 US
Job Description
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Possess knowledge of California and Federal court systems, including processes and procedures.
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Experience with electronic filing in both State and Federal courts.
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Familiarity with USPTO searches and downloading patents and file histories.
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Ability to conduct searches on PACER.
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Perform administrative tasks such as processing expense reports, handling phone calls, scheduling meetings, coordinating travel arrangements, and managing calendars.
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Actively manage attorney/paralegal billable time by inputting data into the Firm’s system.
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Collaborate with Document Support or utilize related software to prepare, revise, and format legal documents, spreadsheets, presentations, and other materials, ensuring consistency and accuracy.
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Provide high-quality client service by responding professionally to internal and external inquiries.
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Work effectively as part of a team.
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Maintain paper and electronic files in compliance with Firm policies.
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Prepare new client engagement letters, conduct conflicts checks, and manage the client intake process, including tracking new client/matter numbers.
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Be receptive to constructive feedback and training.
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Actively engage in training opportunities to enhance skills and efficiency in Firm software.
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Coordinate with internal departments, such as Finance, Records, Office Services, and Document Support, to ensure top-tier client service.
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Take on additional responsibilities as needed.
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This role requires 80% in-office presence, with 20% remote work permitted.
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Education & Experience: Bachelor’s degree required; 5+ years of administrative experience in a legal or professional services environment preferred.
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Skills & Competencies: Strong written and verbal communication, organizational skills, and attention to detail.
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Problem-Solving & Adaptability: Ability to think critically, prioritize tasks under pressure, and meet deadlines efficiently.
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Collaboration & Independence: Works well both independently and in a team, with a professional and cooperative demeanor.
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Customer Service & Discretion: Provides excellent client service while maintaining confidentiality and professionalism.
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Technical Proficiency: Strong command of Microsoft Word, Outlook, Excel, and PowerPoint, with the ability to learn new software quickly.
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Work Ethic: Self-motivated, proactive, and adaptable, with a high level of integrity and flexibility to work overtime when needed.
The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.
Meet Your Recruiter
Dan James
Managing Director
After graduating with an Associates Degree in Business Administration from Westchester Community College Dan wasn't sure exactly what he wanted to do. In February 2013 he decided to put his knack for connecting people with one another to work when he joined The Phoenix Group. When he's not in the office you can find him skiing, golfing, or spending time with his family.