Temp Payroll Specialist
425 Market St San Francisco, CA 94105 US
Job Description
ESSENTIAL FUNCTIONS Payroll Administration and Compliance
- Verify the accuracy of all information received from other teams and systems (e.g., Workday (HCM), Thompson Reuters 3E, WorkForce, etc.).
- Update the Ascentis payroll database for changes not part of interfaces.
- Ensure all necessary tax-related forms (e.g., Payroll and Partnership Questionnaire, W-4) are received, properly completed, and implemented within the payroll system.
- Ensure the payroll system accurately reflects wage reporting and tax withholding for all personnel, considering factors like visa status, citizenship, assignment, work location, and pay method.
- Demonstrate a deep understanding of policies and calculations for all pay groups, and communicate and apply these policies.
- Ensure compliance with federal and state wage and hour regulations and firm policies for overtime hours, expenses, and various benefits, including non-cash benefits.
- Accurately process all components of regular and off-cycle payroll checks, including auditing, reporting, and filing.
- Calculate payments and maintain Leave of Absence tracking for assigned payroll, understanding and applying leave policies that may involve complex calculations and multiple Firm policies.
- Demonstrate knowledge of data, systems integration, and process workflows regarding payroll-related information.
- Exhibit a thorough understanding of federal, state, reciprocal, and local taxation, including definitions, percentages, limits, and applicability.
- Demonstrate knowledge of taxation methods for employees with different work/home states.
- Understand and apply domestic office policies for staff.
- Demonstrate knowledge of employee benefit deductions, including section 125, retirement plans, short-term disability, leave of absence policies, workers compensation, and relocation.
- Understand IRS regulations regarding tax treatment of non-cash benefits.
- Exhibit intermediate analytical skills to identify issues and propose solutions.
- Administer complex payroll taxation arrangements.
- Maintain confidentiality of all payroll-related information.
- Effectively respond to employee and firm management inquiries about earnings, tax withholdings, deductions, and other compensation-related questions, requiring in-depth analysis and research.
- Respond effectively to questions regarding leaves of absence and any phase of the payroll process.
- Communicate effectively with coworkers within and outside the Payroll department.
- Ensure thorough, accurate, and appropriate documentation.
Education and Experience
- Degree in Accounting, Finance, Business or related field and four years multi-state, global payroll experience. Equivalent work experience may be substituted for degree.
- Intermediate knowledge of payroll and related US federal, state, and local regulations, including wage and hour.
- Intermediate knowledge of multi-state and remote work tax reporting and withholding requirements. Familiarity with expatriate payroll processing preferred.
- APA Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) or other relevant professional certification preferred.
- Knowledge of integrated, cross-functional business systems. Experience with Ascentis Payroll, WorkForce Software, and Workday HCM preferred.
- Knowledge of GDPR, California, and other relevant data privacy requirements.
Meet Your Recruiter
Dan James
Managing Director
After graduating with an Associates Degree in Business Administration from Westchester Community College Dan wasn't sure exactly what he wanted to do. In February 2013 he decided to put his knack for connecting people with one another to work when he joined The Phoenix Group. When he's not in the office you can find him skiing, golfing, or spending time with his family.