Legal Administrative Assistant - Corporate/Real Estate

Boston, MA 02109

Job Type: Legal Administrator Job Number: 7322 Salary Range: $85,000 - $100,000

Job Description


Our client is looking to add a Corporate or Real Estate LAA to their growing Boston office!

Essential duties and responsibilities of this role include:
  • Produces for review correspondence, memoranda, and other legal documents in a timely manner and with a high degree of accuracy by utilizing the most effective software solution available.
  • Proofreads documents to ensure accuracy.
  • Coordinate and handle the filing and retrieval of electronic information using the firm’s document management system.
  • Screens phone calls, record messages and handles client inquiries in an appropriate and responsive manner.
  • Reads, sorts and dates incoming mail; ensure that outgoing mail is handled in a timely and efficient process.
  • Open new files; request conflict of interest checks; maintain all client and general files.  Conduct periodic review of older files for possible storage.  Prepare files to be closed.
  • Updates and maintains databases such as mailing lists, contact lists and client information for the Corporate Practice Group.
  • Schedules meetings for attorney(s) and establishes/ maintains calendar and deadline reminder systems in Outlook.
  • Process bills; proof billing sheets; review and edit bills.
  • Record time into the firm’s accounting system accurately and in a timely manner.
  • Actively participate as part of a team of legal administrative assistants providing coverage and/or backup coverage for other attorneys.
  • Observes confidentiality of all client matters.

Knowledge, Skills and Abilities Required:
  • High School diploma or equivalent required.
  • Three to five years prior Legal Administrative Assistant experience required; Real Estate or Corporate Legal Administrative Assistant experience strongly preferred.
  • Must be highly knowledgeable and skilled with corporate processes, deadlines and procedures.
  • Proficiency in current versions of Windows and the Microsoft Office Suite of products required; iManage document management system and Elite billing system.
  • Strong written and verbal communication and attention to detail required.
  • Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 60 wpm.
  • Ability to organize and prioritize numerous tasks and complete them under time constraints.
  • Ability to proofread and perform minor editing of typed material for grammatical, typographical, punctuation or spelling errors.
  • Must possess strong interpersonal skills in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff and in order to provide information with courtesy and tact.
  • Work occasionally requires a high level of mental effort.
The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.

 

Meet Your Recruiter

Amanda Goulart
Senior Principal Recruiter

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